Event Coordinator

Job Description

Job Description

We are working with a very a mission-driven non-profit organization that serves the community, supporting education, advancing healthcare, etc. They host a variety of programs, meetings, and special events throughout the year, and we’re seeking an experienced Events Coordinator to help us manage facility bookings, event logistics, and vendor relationships to ensure every event runs smoothly and successfully.

Position Summary :

The Events Coordinator will oversee the planning and execution of organizational events, with a strong focus on booking facilities and managing event logistics . This individual will work closely with staff, community partners, and vendors to secure venues, negotiate contracts, and coordinate all event details from start to finish. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple projects simultaneously.

Key Responsibilities :

Identify, research, and book facilities for meetings, conferences, fundraisers, and community events.

Coordinate logistics such as room layouts, catering, audiovisual needs, and on-site setup and teardown.

Review, negotiate, and track contracts and facility agreements , ensuring compliance with organizational guidelines and budget parameters.

Maintain a calendar of upcoming events and ensure timely communication with all stakeholders.

Serve as the primary point of contact for venues, vendors, and internal teams to ensure seamless event execution.

Monitor event expenses and assist with budget tracking and reconciliation.

Utilize event management and office software to organize event details, communications, and documentation.

Provide strong follow-up and communication before, during, and after each event.

Qualifications :

Minimum of 2 years of experience in event coordination, facility booking, or venue management (nonprofit experience a plus).

Computer savvy , with proficiency in Microsoft Office Suite and event management software.

Strong attention to detail and organizational skills.

Excellent written and verbal communication skills.

Proven ability to review, interpret, and manage contracts and vendor agreements .

Professional demeanor with strong problem-solving and follow-up abilities.

Availability to work occasional evenings or weekends for events.

Benefits :

Benefit offerings include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay : $28 - $32 per hour

Pay Details : $28.00 to $32.00 per hour

Search managed by : Michelle Schiller

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.