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E11 - Executive Assistant / Operations Manager
E11 - Executive Assistant / Operations ManagerConvergent Research • Alameda, CA, US
E11 - Executive Assistant / Operations Manager

E11 - Executive Assistant / Operations Manager

Convergent Research • Alameda, CA, US
16 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

E11 Bio is a nonprofit Convergent Research organization on a neuroscience moonshot : developing a radical technology platform for scalable mammalian brain mapping. We are a collaborative, interdisciplinary team of scientists and engineers working at the frontier of connectomics. Read our technology roadmap.

E11 Bio is seeking an organized, proactive Executive Assistant / Administrator to provide essential support across operations, administration, and team coordination.

This is a high-leverage role : you’ll keep the machine running smoothly so our scientific team can focus on discovery. We’re looking for a high-energy personality to join our startup-like environment for onsite work in Alameda, CA.

Responsibilities

  • Executive Support

Manage calendars, triage appointments, and protect executive focus time.

Track commitments, action items, and follow-ups.

Coordinate travel, conference registrations, and partner visits.

Handle approvals, signatures, and routing of key documents.

Draft, proofread, and edit correspondence, presentations, and reports.

  • Operations & Administration

    • Support hiring, onboarding, benefits, and visa administration.

    Manage vendors, SaaS accounts, and recurring orders.

    Oversee office logistics (supplies, shipping / receiving, facilities).

    Draft and update internal policies and SOPs.

  • Finance & Compliance

    • Manage invoices, reimbursements, and expense tracking.

    Support reporting for grants and contracts.

    Serve as day-to-day contact for Convergent Research, our parent organization.

  • Team & Culture Support

    • Schedule and coordinate internal and external meetings, workshops, and reviews.

    Organize company events, retreats, and off-sites.

    Support documentation practices in Notion and shared tools.

    Encourage clear communication and collaboration across teams.

  • Governance & External Relations

    • Coordinate board meetings, assemble packets, and track board actions.

    Handle logistics and communication with external partners and collaborators.

    Manage social media, email lists, blogs, and other public communications.

    Qualifications

  • Prior experience in an administrative, office manager, or executive assistant role.
  • Strong organizational and time-management skills with attention to detail.
  • Ability to manage multiple priorities with professionalism.
  • Strong written and verbal communication skills.
  • Comfortable with digital tools (Google Workspace, Slack, Notion, Asana, etc.).

    • Progression

  • In your first month,  you’ll shadow and work with our CEO and COO to onboard to our existing operations processes. You will meet with scientific and operational team members to learn their administrative and work tracking systems and needs.
  • By 3 months,  you’ll master and take over responsibilities currently owned by COO, CEO, and other managers. You might identify organization-wide workflows that could be made more efficient and start automating or reorganizing them.
  • After 1 year , you’ll be an integral part of the leadership team, enabling the science and administration of E11 to happen painlessly and efficiently. You’ll have carved out major areas of operational responsibility and be a recognized source of expertise in the organization.

    • Who will love this job

  • You are excited by our organizational mission to realize technologies that will revolutionize neuroscience and our understanding of the brain.
  • You enjoy enabling others to do their best work by keeping operations smooth and reliable.
  • You take pride in creating order and efficiency in a dynamic environment.
  • You’re resourceful, flexible, and comfortable wearing many hats in a small but ambitious startup-style nonprofit.

    • We offer

  • An opportunity to support an extraordinary scientific team and to help change the world.
  • Excellent medical, dental, and vision insurance; parental leave.
  • Generous time off + paid holidays.
  • Ample healthy food including daily lunches.
  • Wellness allowance for fitness and wellness activities.

    • Base salary range : $69,000 to $92,000 annually

    Bonus : Performance-based, up to 20% of base salary

    Total potential compensation : $82,800 - $110,400 annually

    Work with impact! Helping run E11 Bio directly contributes to developing the next generation of brain mapping technology which will not only be critical in developing cures for the neurological disorders that affect 1 in 3 people worldwide but will also radically improve humanity’s understanding of the brain and what it means to be conscious. Join us!

    E11 Bio, LLC is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

    We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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