Records Management Clerk

Records Management Clerk

The Kings County District Attorney's Office, located in the Metrotech area of Brooklyn, New York, is accepting applications for the position of Records Management Clerk for its Records Management Unit. The Records Management Unit operates the Office's various file rooms. The unit processes all new case files and retrieves any requested archived files. The staff in the unit input data regarding files and their locations into the Records Management Tracking System. Staff maintains an updated inventory of all material stored in the various file rooms. On occasion the employees in the unit prepare files for large scale moves to the archive facility (these transfers can be 20,000 boxes or more). The preparation for these moves is extremely labor intensive as well as physically demanding. Under direct supervision, with some latitude for independent initiative and judgment, the prospective candidates' responsibilities include:

• Assists KCDA employees with record retrievals including archives.
• Maintain accurate records of all files inclusive of returns, cases signed out and cases on site.
• Maintain Records Management Offices and Warehouses ensuring they are free from hazards, clean and organized.
• Transport cases to and from warehouses throughout NY.
• Pick up and drop off cases daily to/from the appropriate court buildings.
• Maintain vehicle assigned to Records Management and ensuring vehicle is in good working condition, including but not limited to taking the vehicles into repair shops. Alerting Manager/Supervisor of any issues immediately.
• All other assigned related duties.

Minimum Qualifications

• There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
• Candidates must be able to understand and be understood in English.

Preferred Skills

• Organizational, time-management and multi-tasking skills.
• Ability to work efficiently both independently and collaboratively.
• Proficient technological skills.
• Must possess professional interpersonal skills written and verbally.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.