Executive Assistant, Investments

The Chan Zuckerberg Initiative was founded in 2015 by Priscilla Chan and Mark Zuckerberg to help solve some of societys toughest challenges from curing or preventing disease to improving education and addressing the needs of our local communities. We provide the operational support across our areas of work.

The Team

Across our work in Science Education and within our communities we pair technology with grantmaking impact investing and collaboration to help accelerate the pace of progress toward our mission. Our Investment team provides the support needed to push this work forward.

The investment teams goal is to build a world-class investment portfolio to help fund CZIs ongoing operations over the long-term. The investment program pursues a manager of managers approach scouring the globe to find extraordinary investment organizations that invest across a wide spectrum of styles and asset classes. The team is led by Chief Investment Officer David Lee and includes three other executive assistants.

The Opportunity

We are looking for an Executive Assistant to provide administrative support for two Managing Directors and the broader marketable team. The support will range from scheduling travel and meetings drafting correspondence processing expense reports coordinating internal processes and organizing team events among other duties related to investments.

We have a one team one portfolio approach in which every team member takes ownership for our collective success. Candidates should be comfortable with a fast-paced environment and eager to be part of building our investment organization. They will possess an ability to navigate ambiguity effectively and be collaborative hungry to learn nimble and proactive. Applicants must have strong communication skills incredible attention to detail must be able to work independently and always be one step ahead. The person in this role will need to be a masterful problem-solver and an organizational whiz.

What Youll Do

• Manage an extensive array of administrative tasks for the senior leaders on the team that require you to organize logistics : wrangle hectic calendars and prioritize time book travel plan events etc.
• Anticipate the needs of the senior leaders and proactively seek appropriate resources to support the team
• Work collaboratively with our existing EAs to coordinate on administrative priorities and contribute to projects outside of normal scope when needed
• Manage expense reporting
• Organize and manage document library of communications related to our investment portfolio (letters legal documents performance statements etc)
• Other tasks as requested including but not limited to investment support work

What Youll Bring

Compensation

The Redwood City CA base pay range for a new hire in this role is $56.73 - $78.27. New hires are typically hired into the lower portion of the range enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience as evaluated throughout the interview process.

Better Together

As we grow were excited to strengthen in-person connections and cultivate a collaborative team-oriented environment. This role is a hybrid position requiring you to be onsite for at least 60% of the working month approximately 3 days a week with specific in-office days determined by the teams manager. The exact schedule will be at the hiring managers discretion and communicated during the interview process.

Benefits for the Whole You

Were thankful to have an incredible team behind our work. To honor their commitment we offer a wide range of benefits to support the people who make all we do possible.

If youre interested in a role but your previous experience doesnt perfectly align with each qualification in the job description we still encourage you to apply as you may be the perfect fit for this or another role.

#LI-Hybrid

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 56 - 78