DSHS Maple Lane Forms & Records Analyst 2

DSHS Maple Lane – Forms & Records Analyst 2

Maple Lane Behavioral Health and Treatment Center in Grand Mound, WA is seeking a Forms & Records Analyst 2 to join our team in a vital role that supports legal and operational transparency. This position is responsible for managing and coordinating responses to subpoenas, discovery requests, and public disclosure inquiries from a wide range of sources including attorneys, courts, government agencies, and media outlets. The analyst ensures timely and consistent retrieval of records, applies appropriate redactions, and follows established procedures to meet legal and policy standards. Additionally, the role oversees records retention, transfer, migration, and disposition using both manual and electronic systems, helping to maintain the integrity and accessibility of critical documentation across the organization.

Some of what you'll do :

• Process and respond to legal subpoenas, discovery requests, and public records requests under the guidance of designated leadership.
• Review and track requests to determine scope, required information, and completion status.
• Coordinate with departments to gather records, correspondence, and other materials from various sources, including electronic and hard copy files.
• Identify and manage requests requiring special handling, such as court‑ordered redactions.
• Ensure records are organized, maintained, and protected in compliance with retention schedules and policies.
• Assist with records inventories, archival preparation, and proper disposal of materials.
• Collaborate with legal counsel and requesters as needed to clarify and complete requests.

Desired skills, knowledge, and abilities :

Who should apply?

Additional information :

Ready to start a rewarding career? Apply today!

Along with your application, please include :

Questions?

Please reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number #07224.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti‑racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver’s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity / expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725‑5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7‑1‑1 or 1‑800‑833‑6384.

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