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Office Manager - Independent Cardiology Practice

Office Manager - Independent Cardiology Practice

Meta Care IncTampa, FL, US
5 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Job Title :

  • Office Manager – Independent Cardiology Practice Location : Tampa , FL Position Type : Full-Time   About Us We are an established independent cardiology practice dedicated to providing exceptional, patient-centered care through advanced clinical services and compassionate support.
  • Our mission is to combine excellence in medical treatment with a seamless, respectful, and professional experience for every patient.
  • We are seeking a highly skilled Office Manager to take ownership of our day-to-day operations and lead the administrative team.
  • This individual will be the central hub of communication and coordination for providers, staff, patients, and vendors, ensuring the practice operates at the highest level of efficiency and professionalism.
  • This is not just an administrative role—it is a leadership position critical to the ongoing success, growth, and reputation of our practice.     Key Responsibilities Practice Operations & Administration Oversee all aspects of daily office operations, including scheduling, patient registration, front desk, billing, and clinical support functions.
  • Develop, implement, and continuously improve office policies, workflows, and standard operating procedures to ensure efficiency, accuracy, and compliance.
  • Monitor practice performance metrics (scheduling efficiency, patient throughput, billing accuracy, accounts receivable, etc.) and make adjustments as needed.
  • Maintain compliance with HIPAA, OSHA, and other healthcare regulations.
  • Staff Leadership & Management Supervise, train, coach, and evaluate administrative staff; foster a culture of professionalism, teamwork, accountability, and respect.
  • Ensure all staff consistently uphold high standards of patient service and internal collaboration.
  • Assign responsibilities, set clear expectations, and hold staff accountable for timeliness and accuracy of work.
  • Manage conflict resolution, performance improvement, and employee engagement initiatives.
  • Vendor & Financial Oversight Act as the primary point of contact for all vendors; negotiate, monitor, and manage vendor contracts and relationships.
  • Responsible to collect Facility payment on MISA before procedure start.
  • Ensure accurate and timely processing of bills and vendor payments.
  • Prepare and oversee the practice budget, track accounts payable and receivable, payroll coordination, and financial reporting.
  • Implement systems to monitor financial performance and reduce unnecessary costs.

Provider Support & Rental Management Oversee providers renting space within the practice :

  • Ensure their assigned staff arrive on time, perform tasks accurately, and meet efficiency standards.
  • Review and validate invoices for accuracy, send invoices to providers, and ensure timely collection of payments.
  • Provide consistent support to contracted providers, resolving any issues quickly and professionally.
  • Credentialing & Compliance Partner with the credentialing department to ensure all providers remain fully credentialed with insurance panels and maintain up-to-date licensure, certifications, and required documentation.
  • Track and follow up on expiring licenses or renewals.
  • Keep detailed records of provider compliance to avoid interruptions in practice operations.
  • Patient Care Coordination & Growth Ensure timely follow-up with patients who receive hospital-based treatment, coordinating their return to the clinic for ongoing care.
  • Monitor patient experience, proactively addressing concerns and ensuring consistent, compassionate communication.
  • Work with the clinical and administrative teams to increase patient volume across all lines of business, contributing to the practice’s financial and operational growth.
  • Support and implement outreach initiatives to strengthen patient engagement and retention.
  • Executive & Owner Support Maintain clear, professional, and timely communication with the practice owner and physicians.
  • Provide regular updates and reports on office operations, staffing, patient volumes, and financials.
  • Ensure that all staff interactions—with each other, with providers, and with patients—reflect the values of professionalism, courtesy, and integrity.
  • Qualifications Bachelor’s degree in healthcare administration, Business Management, or related field (preferred). 5+ years of proven experience in medical office management, healthcare administration, or practice leadership.
  • Strong knowledge of medical billing, insurance verification, and EMR / EHR systems.
  • Demonstrated success in managing staff, vendors, and finances in a healthcare environment.
  • Exceptional communication, leadership, and problem-solving skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities under pressure.
  • Strong financial acumen, with experience managing budgets, invoicing, and collections.
  • A commitment to patient-centered care and high ethical standards.

    • Benefits Competitive salary commensurate with experience Comprehensive health, dental, and vision insurance Paid time off, vacation, and holidays Professional development and training opportunities The opportunity to make a meaningful impact in an independent, physician-led practice How to Apply Please submit your resume and a cover letter detailing your qualifications and leadership experience to cspiegel@metacareusa.com  Include “Office Manager Application – Cardiology Practice” in the subject line.   Powered by JazzHR

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    Practice Manager Cardiology • Tampa, FL, US