Legal Administrative Assistant - Litigation

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Assistant (LAA) to support the Litigation Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

PRIMARY FUNCTIONS AND RESPONSIBILITIES

Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and / or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.

Drafts routine correspondence and memoranda; updates recurring reports as assigned.

Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.

Opens, screens and routes mail, and manages faxes and email.

Assists with time entry.

Processes new business intake, related forms, and correspondence.

Processes expense reports and invoices; arranges check requests; monitors through completion.

Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.

Coordinates or assists with printing, scanning, copying of documents and / or sending of same.

Provides legal research, case support and project assistance.

Other administrative duties as assigned.

EDUCATION AND EXPERIENCE

Bachelor’s degree and one (1) year of internship or professional experience preferred.

Professional services industry experience a plus.

Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.

Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.

Excellent written / verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a team.

Flexibility to work overtime required.

Your employment relationship with the firm will be on an "at-will" basis, meaning that the Firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

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