Records and Registration Coordinator

Records And Registration Coordinator

The Saint Paul Seminary School of Divinity invites qualified candidates to apply for a Records and Registration Coordinator in the Saint Paul Seminary School of Divinity.

The Saint Paul Seminary School of Divinity (SPSSOD) is operated under an affiliation agreement between the University of St. Thomas, the Saint Paul Seminary and the Archdiocese of St. Paul and Minneapolis. The vision, mission and core values are as follows:

Vision (Why we exist): We envision Church leaders on fire with the Holy Spirit, equipping the faithful to transform the world in Jesus Christ.

Mission (What we do): We provide integrated, Catholic formation for those called to serve as priests, deacons, or lay leaders in their local Church.

Core Values (How we operate):

• Foster Christ-centered growth: We cultivate growth in Jesus Christ of each member of our community, rooting all we do in His love, example and teachings.
• Engage in personal accompaniment: We walk alongside and assist each person to become aware of, understand, and respond to God's grace.
• Thrive through use of our gifts: We celebrate the natural gifts God has already given to each individual and seek a deeper outpouring of the Holy Spirit and His gifts.

The successful candidate will have enthusiasm for and a commitment to our vision, mission and core values.

The successful candidate will also have a strong background in and/or knowledge of the Catholic Church, with a demonstrated commitment to the mission of the Church and respect for magisterial teaching.

Hiring will be contingent upon the successful completion of the Archdiocese of Saint Paul & Minneapolis' "E3" Requirements of Safe Environment Training, including manifesting a commitment to follow the Archdiocesan Code of Conduct for Church Personnel.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission for employees, spouses, and dependents
• Generous Retirement Contributions to support your future
• Comprehensive Health Coverage including medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD&D
• Paid Parental Leave to support growing families

Pay Range: $20.94 to $26.00/hr

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

Job Summary

This position serves in a highly collaborative environment within the Academic Dean's office and is responsible for the management of all student academic records and registrations for the Saint Paul Seminary School of Divinity (SPSSOD) in accordance with the Association of Theological Schools (ATS), the Higher Learning Commission and University of St. Thomas.

This position has a full-time equivalency (FTE) of.75 or 30 hours per week, 12 months out of the year.

Essential Functions

• Serves as a collaborative member of the Academic Dean's office and supports the mission of the SPS. Assists the Academic Dean preparing course schedules; assigning times and rooms for courses; coordinating registration for courses; receiving and organizing application materials from students; operating of the UST student record-keeping system (Banner); processing grades, transfer credits, waivers, incomplete coursework, and graduating student audits. Consults with the UST Student Data & Registrar's Office and acts as a liaison between SPSSOD and UST. Represents the Record's Office as an ex officio member of the SPSSOD Graduate Studies Committee.
• Collects yearly data and statistics for surveys and reports to external constituencies; compiles enrollment and demographic data every semester. Compares data with reports from UST Institutional Research and Planning. Disseminates reports to Rector, Vice Rector, and Academic Dean. Prepares reports tracking all student financial aid and faculty load data. Maintains archive files containing enrollment data, all SPSSOD catalogues, directories, handbooks, degree audits and evaluations, commencement data, course offerings, course evaluations, and course syllabi.
• Provides support for all credit-earning programs as assigned by the Academic Dean, but not limited to social gatherings, academic events, and extracurricular activities.

Qualifications

Minimum Qualifications

• High School diploma or the equivalent
• Four years of administrative support experience, preferably in higher education
• Must have excellent customer service skills
• The successful candidate will also have a strong background in and/or knowledge of the Catholic Church, with a demonstrated commitment to the mission of the Church and respect for magisterial teaching.

Preferred Qualifications

• Prior administrative support experience in a higher education setting
• Bachelor's degree
• Knowledge of UST student records systems and Banner