Administrative Assistant

Administrative Assistant

We are seeking a highly organized and proactive experienced Administrative Assistant to provide executive support to the Vice President of Research and Development (R&D) and the Vice President of Marketing. This role involves overseeing daily office operations, managing administrative staff, and ensuring effective communication and coordination within the organization.

Responsibilities include :

• Providing executive support to the VP of R&D and VP of Marketing.
• Overseeing daily office operations to ensure efficient workflows and adherence to organizational policies.
• Managing and supervising administrative staff within the Marketing and R&D teams, providing guidance, training, and performance evaluations.
• Organizing and coordinating meetings, events, and travel arrangements for high-level management in collaboration with HST Leadership administration.
• Handling sensitive correspondence and communications, ensuring confidentiality and professionalism.
• Assisting in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies.
• Monitoring and reporting on administrative activities and project progress, providing updates to high-level management.
• Maintaining and managing office supplies and equipment, ensuring availability and functionality.
• Ensuring compliance with organizational policies, regulations, and best practices.
• Participating in special projects and other duties as assigned.

Essential skills include :

Additional skills and qualifications include :

Work environment :

This is a hybrid role requiring 3 days per week in the office, with Mondays and Fridays typically at home. Standard working hours are from 8am to 5pm CST. The organization values a culture of innovation and provides comprehensive compensation and benefits, as well as opportunities for career growth and development.

Pay and Benefits

The pay range for this position is $20.00 - $25.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a hybrid position in Deerfield, IL.

Application Deadline

This position is anticipated to close on Oct 27, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.