Executive Assistant Sustainability

Position Description :

Provide senior-level administrative support directly to the Vice Presidents and / or Senior Vice Presidents. May also provide administrative support for additional assigned departments, as needed.

Essential Duties and Responsibilities :

• Reconcile and verify the accuracy of vendor invoices, receipts, and credit card statements.
• Function as department liaison and first point of contact.
• Maintain executives’ calendars by preparing agendas and scheduling meetings, conferences, teleconferences, and travel / itineraries.
• Maintain executives’ contacts and send bulk communications to contacts as needed.
• Communicate with vendors and assist in the coordination of all department-specific events.
• Take notes in meetings to ensure accurate information is recorded for the executive team. Follow up on any action items assigned to individuals.
• Create and / or write routine reports and correspondence.
• Back-up other team members, as needed.
• Perform other related duties, as assigned.

Minimum Qualifications (Education, Experience, Skills) :

Reasonable Accommodation Statement :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.