Assistant Project Manager

Assistant Project Manager

Reporting to the Project Manager, the Assistant Project Manager is responsible for working with an assigned Project Manager to coordinate and accomplish the necessary project tasks and requirements. The role requires the individual to closely communicate with the Project Manager to ensure key milestones are proactively being monitored and executed on all assigned projects.

Responsibilities

• Support initial project set up once award and estimate handoff is complete. Ensure project team, budget, documentation, etc. is in place to allow for effective project kick-off.
• Be part of the project execution plan, critical risk path and milestones schedule for each assigned project. Advise on the allocation of resources to ensure timely completion of each milestone.
• Manage project changes via established change management procedures and ensure all changes are properly communicated to the Client and project team.
• Maintain all project documentation including project execution plan, risk register, schedule, health and safety plan, quality plan and any REG mandatory project documentation.
• Report to the Project Manager all project expenditures and ensure adherence to the approved budget. Align man-hour projections on assigned projects.
• Manage and co-ordinate project material / equipment / subcontracts activities to ensure successful and timely delivery of project requirements.
• Ensure timely processing of accounts receivable and payable invoices to maintain cashflow.
• Maintain project reporting both to Client and internal stakeholders. Ensure effective communication between the Client, project team and project stakeholders. Under direction of the Project Manager, support project meetings including kick-offs, updates, change orders, recovery plans and lessons learned.
• Maintain reporting of safety and environmental requirements of each assigned project.
• Maintain reporting of quality and acceptance requirements of each assigned project.
• Identify project staffing requirements, including specialty consultants and subcontractors. Set clear expectations of project team members to ensure successful project delivery.
• Support the Project Manager in project close out and project post-mortems in order to identify areas for improvements; make recommendations based on findings.
• Other duties assigned by the Project Manager to support the safe and efficient execution of assigned projects.