Facilities Specialist

Responsibilities :

・Conduct daily routine facility walk-throughs (building and grounds) to ensure a safe, clean, and functional work environment and identify maintenance or safety issues and report findings promptly.

・Ensure the facility remains organized and presentable in accordance with company standards and in compliance with regulatory requirements.

・Communicate regularly with the company operations team to ensure all issues are properly escalated and resolved.

・Coordinate and monitor facility maintenance work, including electrical, plumbing HVAC, and general repairs. Ensure timely, high-quality service delivery and comply with regulatory requirements.

・Perform maintenance tasks such as replacing light bulbs, fixing locks, assembling furniture, or troubleshooting simple equipment issues.

・Recommend maintenance improvements, facility upgrades, and design modifications as needed.

・Assist with planning, bidding, and scheduling vendors for facilities installations and repairs.

・Submit work orders and contracts to legal, finance and relevant teams for review and approval.

・Conduct and document annual building, fire and safety inspections, working with building management, vendors, city officials and local fire departments.

・Verify completion and quality of work before signing off and submit invoices to AP for payment.

・Maintain accurate facility records, including invoices, service logs, and inspection reports.

・Provide on-site support for special projects, office moves, or workplace setups as needed.

・Perform other facility-related tasks as assigned.

Qualification :

・5+ years of facilities specialist experience

・Great verbal and written communication skills

・Good organizational skills

・BS / BA in facility management, engineering, or related field preferred

・FMP Certified is a plus.