Administrative Assistant

POSITION SUMMARY:

Provides administrative support to the Vice President of Sales & Marketing. This position works under direct supervision, with work regularly checked for accuracy.

DUTIES AND RESPONSIBILITIES:

• Provides general clerical duties for the VP of Sales & Marketing, which include answering calls, scheduling/ maintaining calendar appointments, and general correspondence (i.e., letters, emails, etc.)
• Assist with scheduling of all onsite and remote demonstrations. Prepares demonstration agendas, coordinates luncheons, and marketing material.
• Prepares letters/ emails to be sent to prospective clients with brochures and literature.
• Plans and coordinates corporate visits. Prepares and prints agendas, arranges catering, and supervises setup and teardown for corporate visits.
• Answers incoming calls, provides information to callers, or routes calls to the appropriate personnel.
• Complies with all approved procedures, directives, and guidelines.
• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

An Associate’s Degree in Business Administration or related is preferred. Some college is desirable. Relevant experience may be substituted for a degree.

Experience Required:

A minimum of two years of experience providing administrative assistance is required.. Excellent communication, presentation, and interpersonal skills are essential. Strong knowledge of administrative functions and the ability to manage multiple tasks and work effectively under pressure are necessary. Intermediate to advanced proficiency in Microsoft Office is required.

Skills Required:

• Excellent communication, presentation, and interpersonal skills.
• The ability to work independently and stay organized in a fast-paced, deadline-driven, and occasionally stressful environment.
• Proven ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Ability to complete assignments accurately and efficiently.
• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Working knowledge of Salesforce or a similar CRM system is a plus.

Travel Required:

None.