Assistant Director of Business Services

Description

Clark College is currently accepting applications for a full-time, 12-month, exempt Assistant Director of Business Services position in the Business Services department. This position supports the College's mission by supervising Accounts Payable, Accounts Receivable, Grants & Contracts, and Cashiering. These functions support the mission by paying all bills, collecting accounts receivable including tuition payments and reconciling financial aid, analyzing and implementing grants and contracts, and receipting payments for tuition and other activities.

Reporting to the Director of Business Services, this position supervises and oversees the college's daily accounting transactions for accounts payable, accounts receivable, cashiering, budgeting and grant & contract accounting.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITIES :

• Supervise functions for Clark College in the areas of Accounts Payable (A / P), Accounts Receivable (A / R), Grants and Contracts, and Cashiering. This includes interviewing and recommending selection of applicants, assigning and scheduling work, conducting training of staff, acting upon leave requests, completing annual performance evaluations, and recommending corrective or disciplinary action as needed.
• Reconcile the general ledgers accounts to validate the accuracy of outstanding accounts receivable and account payable balances. Make adjusting entries monthly.
• Oversee reconciliation of monthly bank reconciliation
• Monitor the collection of daily receipts and deposits and vendor payments
• Assure compliance with Title IV requirements, College policies and procedures, state and federal laws and regulations, and generally accepted accounting principles. As policies and regulations change, evaluate and determine new policies that the college must adhere to and stay in compliance with.
• Assure compliance with state and federal grant regulations. Supervise fiscal staff in preparation and research of all repayments or reimbursements for Pell, Federal Supplemental Educational Opportunity (SEOG), and Work Study.
• Review the configuration of the college's computerized accounting system to identify problems, provide solutions and to streamline business processes. Identify ways to improve efficiency and make necessary configuration changes and changes to procedures for A / P, A / R, Grants and Cashiering.
• Identify errors in student financial set up for tuition calculation, waivers and class fees. Collaborate with college departments to correctly set up for accurate tuition calculation.
• Reconcile and pay college procurement cards twice a month, ensuring they are always in balance, and nothing is outstanding for more than 30 days. Provide a reconciliation to the Director once a month.
• Prepare year end closing entries and adjusting entries
• Assist in preparation of the annual budget, including entering budget into computerized systems. Identify and correct budget errors.
• Complete payroll transfers twice a month on each payday.
• Train and coach staff when implementing new procedures and / or changes. Identify, provide, and encourage staff personal development training.
• Work collaboratively with Business Services staff as well as with colleagues in other areas of the College. Communicate fiscal procedures, both internally and externally, and determine methods of improving procedures and services.
• Train and coach staff when implementing new procedures and / or changes. Identify, provide, and encourage staff personal development training.
• Maintain position descriptions, performance development plans, and performance evaluations.
• Serve as chair or member of designated College committees, councils, and teams.
• Provide leadership in accordance with the Mission and Vision established by the College, furthering Core Themes and College Objectives.
• Ensure areas of responsibility operate effectively within the policies and procedures of the College and applicable governing agencies.
• Develop and implement policies and procedures for operating unit(s).
• Train, supervise, and evaluate employees in accordance with negotiated agreements, applicable state and federal laws, and College policies and procedures.
• Exercise effective stewardship over college resources.
• Prepare reports and analytical materials to illustrate objectives, activities, and accomplishments of areas of responsibility.
• Create a safe, bias-free working environment, which engenders respect for differences.
• Work to achieve the core theme of fostering a diverse college community as established by the College.
• Engage in and promote shared governance.
• Perform related duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS :

Supplemental Information

WHAT WE OFFER :

SALARY / BENEFITS :

Salary Range : $86,668 - $100,353 annually (commensurate with qualifications and experience).

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases .

Clark College offers an exceptional benefits package that includes vacation / sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION PROCESS

Required Online Application Materials :

Please apply online at www.clark.edu / jobs .

To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .

APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., November 3, 2025.

CONDITION OF EMPLOYMENT :

Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

C lark College does not currently sponsor H1-B visas.

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DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security / Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security / Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here : http : / / www.clark.edu / campus-life / student-support / security / report.php .

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES

Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College's Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action : Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, mljenkins@clark.edu , 1933 Fort Vancouver Way, Baird 122, Vancouver, Washington 98663. Clark College is a smoke-free / drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Human Resources

October 14, 2025 (updated)

25-00079