Project Accounting Specialist

Job Description

Job Description

Position Overview

This position will perform a variety of accounting and general administrative tasks to assist the Accounting Department and Construction Teams in day-to-day financial activities, organization, and financial reporting primarily focused on construction projects.  This position will also perform special projects as needed.

Key Responsibilities

• Full lifecycle construction accounting including implementing and performing financial and organizational management practices throughout the entire lifespan of a construction project, from its inception to its closeout.
• Collect and maintain construction budgets, general contractor and / or subcontractor agreements, Certificates of Insurance, W-9 forms, applications for payments and invoices.
• Collaborate with project managers and field supervisors to ensure accurate financial tracking.
• Construction change order management including establishing clear processes for managing changes to the project scope and ensuring they are properly approved, documented, and reflected in budgets and contracts.
• Regular financial reporting :  provide stakeholders with ongoing updates on the project's financial status, including cost reports and forecast.
• Process a high volume of invoices : ensure all general ledger coding, general ledger periods, and due dates are met; completed accurately and timely using multiple software programs
• Code and enter invoices : partners with appropriate management to ensure all vendor invoices are properly approved according to Company policy.
• Perform multiple weekly check runs and process ACH payments.
• Set up new customers in the accounting software.
• Assist with weekly billing reports, month-end closing activities and financial reconciliation.
• Construction equipment fleet management : collaborate with project managers and field supervisors to track heavy equipment locations and create invoices to bill to respective construction projects.
• Create and maintain a comprehensive insurance policy breakdown.
• Special projects will be assigned to achieve specific goals, contributing to the overall success of the organization.

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