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Administrative Assistant
Administrative AssistantJ and R Lawns & Landscapes • Cicero, NY, US
Administrative Assistant

Administrative Assistant

J and R Lawns & Landscapes • Cicero, NY, US
1 day ago
Job type
  • Full-time
Job description

Job Description

Job Description

Description :

Key Responsibilities : Administrative Duties

  • Answer and direct incoming calls in a professional and courteous manner.
  • Greet and assist visitors, clients, and employees.
  • Maintain organized office files, records, and correspondence.
  • Assist with scheduling meetings, preparing reports, and handling general correspondence.
  • Support management with various administrative projects as needed.

Billing & Invoicing

  • Prepare and process customer invoices / payments accurately and timely.
  • Other duties as assigned

    • Human Resources Support

  • Assist with employee onboarding, including collecting new hire paperwork, verifying employment eligibility (I-9), and setting up employee files.
  • Handle employee terminations, ensuring proper documentation and compliance with NY State laws.
  • Maintain HR records and update employee data in HR systems.
  • Process and respond to employee verification requests and other HR correspondence.
  • Handle employee garnishments, child support orders, and other wage deductions as required by law.

    • Payroll & Compliance

  • Collaborate with payroll to ensure accuracy of employee timekeeping, deductions, and tax withholdings.
  • Maintain working knowledge of New York State income tax laws, unemployment insurance, disability benefits, and other statutory requirements.
  • Assist employees with questions related to payroll, benefits, and HR policies.
  • Ensure compliance with federal, state, and local employment laws and regulations.

    • Work Environment :

  • Office-based position with standard weekday hours.
  • May require occasional overtime during peak billing or payroll periods.

    • Compensation and Benefits :

  • Competitive salary based on experience.
  • Health, dental, and vision insurance optional
  • Paid time off and holidays.
  • Retirement plan options.
  • Professional development opportunities.
  • A positive work environment with opportunities for professional development.

    • Requirements : Qualifications :

  • Education : Preferred but not required for right candidate - Associate’s degree in Business Administration, Human Resources, or related field required; Bachelor’s degree.
  • Experience : Minimum 2–3 years of administrative and / or HR experience, preferably in a multi-functional office environment.
  • Skills & Knowledge :
  • Strong understanding of New York State employment, unemployment, disability, and income tax regulations.
  • Experience with billing, invoicing, and general accounting support.
  • Familiarity with payroll systems (e.g., ADP, Paychex, QuickBooks, or similar).
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • High attention to detail and ability to handle confidential information with integrity.
  • Strong organizational and multitasking abilities. .
  • Exceptional communication and interpersonal skills.
  • Strong organizational and time management abilities.
  • Proficiency in Microsoft Office Suite.
  • Comfort and proficiency with technology and digital tools for business efficiency.
  • Ability to work both independently and collaboratively within a team.
  • Must be comfortable with dogs.
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    Administrative Assistant • Cicero, NY, US