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Executive Assistant, Publicity (Disney Entertainment Television)

Executive Assistant, Publicity (Disney Entertainment Television)

MediabistroBurbank, CA, United States
12 days ago
Job type
  • Full-time
Job description

Executive Assistant, Publicity (Disney Entertainment Television)

The EVP, Publicity, Disney Entertainment Television is looking for a highly qualified, creative, and enthusiastic Executive Assistant to provide comprehensive administrative support. Primary duties include maintaining calendar and expense reports, coordinating and capturing notes and next steps in meetings, booking travel arrangements (flights, hotel, cars), distributing pertinent information internally to teams, aiding at events, and maintaining communications with the Hulu, ABC, Onyx, Freeform, NatGeo, Disney Branded Television and Disney Television Studios publicity teams.

The role requires someone who always possesses positivity and professionalism and an innate sense of hustle. This person will be extremely detail-oriented and organized with an ability to multitask a high volume of assignments within a fast-paced environment. Quick decision making and discretion are key. The ideal candidate has an interest in learning more about entertainment publicity from a front row seat, has a highly efficient work ethic and an ability to proactively spot and act on needs within the business.

Responsibilities

Provide day-to-day administrative support to the EVP, including but not limited to, the following :

Administrative

  • Manage a high volume of meetings, complete detailed expense reports, and maintain an organized and extensive business calendar
  • Efficiently organize the flow of information to and from the EVPs office
  • Book international and domestic travel, including trip logistics / itineraries and remote support
  • General office support including submitting drive-ons, supply ordering, distributing mail, filing, photocopying, and managing guest offices
  • Interfacing with IT for any troubleshooting EVP may need

Project Work

  • Coordinate staff meetings and work closely with the Manager of Operations on team events
  • Assist with compiling and distributing DET content announcements and daily
  • Maintain team contact lists
  • Support the EVP during press events as needed (e.g., premieres, screenings, junkets)
  • Tracking premieres and finales for the EVP across the org
  • Contribute to special projects as needed
  • Draft and proofread press materials as needed

    • Internal Relationships

  • Interact with company leadership, talent and showrunners
  • Interact with Disney Entertainment Television management and administrative staff
  • Manage relationships with teams across the EVPs purview

    • External Relationships

  • Interact with press, PR firms, and industry executives
  • Interact with talent and their publicists or representatives

    • Basic Qualifications

  • 1+ years of administrative experience on a high-volume entertainment desk at a studio, network, production company or agency.
  • Proficiency with Concur, MS Word, Excel, PowerPoint, Outlook, Google Suite
  • Proven organizational and prioritization skills
  • Able to discreetly handle highly confidential and sensitive information
  • Effective communication skills in both verbal and written form
  • Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision
  • Ability to multitask a variety of projects at any given time and manage deadlines independently
  • Willingness to work overtime as required, including in-person events
  • Strong interpersonal skills and team player attitude with the ability to interact with multiple levels of employees and clients within and outside the organization.
  • Interested in the entertainment industry and PR field
  • Self-motivated and proactive

    • Preferred Qualifications

  • 3+ of administrative experience on a high-volume desk at a studio or network
  • Publicity experience recommended but not required

    • Required Education

  • Bachelors degree or equivalent combination of work experience
  • ????

    • Job Summary : The EVP, Publicity, Disney Entertainment Television is looking for a highly qualified, creative, and enthusiastic Executive Assistant to provide comprehensive administrative support. Primary duties include maintaining calendar and expense reports, coordinating and capturing notes and next steps in meetings, booking travel arrangements (flights, hotel, cars), distributing pertinent information internally to teams, aiding at events, and maintaining communications with the Hulu, ABC, Onyx, Freeform, NatGeo, Disney Branded Television and Disney Television Studios publicity teams.

    The role requires someone who always possesses positivity and professionalism and an innate sense of hustle. This person will be extremely detail-oriented and organized with an ability to multitask a high volume of assignments within a fast-paced environment. Quick decision making and discretion are key. The ideal candidate has an interest in learning more about entertainment publicity from a front row seat, has a highly efficient work ethic and an ability to proactively spot and act on needs within the business.

    Responsibilities :

    Provide day-to-day administrative support to the EVP, including but not limited to the following :

    Administrative

  • Manage a high volume of meetings, complete detailed expense reports, and maintain an organized and extensive business calendar
  • Efficiently organize the flow of information to and from the EVPs office
  • Book international and domestic travel, including trip logistics / itineraries and remote support
  • General office support including submitting drive-ons, supply ordering, distributing mail, filing, photocopying, and managing guest offices
  • Interfacing with IT for any troubleshooting EVP may need

    • Project Work

  • Coordinate staff meetings and work closely with the Manager of Operations on team events
  • Assist with compiling and distributing DET content announcements and daily
  • Maintain team contact lists
  • Support the EVP during press events as needed (e.g., premieres, screenings, junkets)
  • Tracking premieres and finales for the EVP across the org
  • Contribute to special projects as needed
  • Draft and proofread press materials as needed

    • Internal Relationships

  • Interact with company leadership, talent and showrunners
  • Interact with Disney Entertainment Television management and administrative staff
  • Manage relationships with teams across the EVPs purview

    • External Relationships

  • Interact with press, PR firms, and industry executives
  • Interact with talent and their publicists or representatives

    • Disability Accommodation for Employment Applications

    The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs Link opens in new window . We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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    Executive Assistant • Burbank, CA, United States