Legislative Affairs Office Facilitator I - Hourly

Legislative Affairs Office Facilitator I - Hourly

With minimal supervision, this position provides administrative support to the Legislative Affairs division. Assists the Legislative Affairs team with design and preparation of public-facing documents, event planning, policy tracking, and daily scheduling. Handles politically sensitive information in the form of draft legislation. Relieves management of administrative routine by handling such items as minor purchasing, inventory, petty cash, travel, and meeting arrangements and schedules. This position requires some independent judgment and decision-making, and effective oral and written communication skill is essential. This position requires incumbent to work less than 20 hours per week, with in-person work required.

Key Responsibilities :

• Acts as liaison with other departments, divisions, outside agencies, committees or boards. Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms. Coordinates with other departments and divisions to schedule and host meetings with federal and state elected officials, department and division heads, advocacy groups, contract lobbyists, and community partners. May perform the duties of a private secretary for division head.
• Assists with the division's relationship-building work by planning and executing, or assisting with, event logistics for events that may include federal, state, and city-level dignitaries. Maintains calendar of events for the division.
• Develops and maintains confidential and non-confidential files. Assists with tracking draft policy proposals and distributing those proposals for review by City divisions and / or outside partners. Handles potentially politically sensitive information with care and discretion. Designs presentation materials and publicly issued reports, regularly updates division website, and maintains meeting agendas and meeting notes for the division.
• May perform simple bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts. May order and distribute equipment, supplies and furniture. Prepares requisitions, assists with contract management and invoice payment processing.
• Maintains positive and effective working relationships with a diverse group, including Department management, supervisors, professional peers, other employees, and the general public.
• Complies with City and department policies and procedures.
• Performs other related duties as assigned.

Minimum Qualifications :

Working Conditions :

Career Ladder :

Position Type : Part-Time

Position Salary Range : $22.74 - $29.81

Department : Attorney's Office