Program Administration Records Coordinator

OUR MISSION AND PERFORMANCE EXPECTATIONS

The MENTOR Network is a mission-based organization dedicated to providing high quality services to those we serve. Therefore, to deliver on our mission, The Network expects every employee to perform his or her job first and foremost in accordance with the Company's mission.

SUMMARY

Compiles, verifies, types, and files individual records. Responds to requests for medical records and performs other assigned clerical duties. Operates computer to enter and retrieve individual data.

ESSENTIAL JOB FUNCTIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below :

Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.

Initiates records for new clients and creates computer index. Prepares file labels and maintains and audits filing sequence.

Assists in copying and distribution of record information per policy. Sends and receives information via facsimile machine.

Operates computer to enter and retrieve individual data.

Maintains forms supply, including packet preparation.

Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide. Ensures accuracy of all data. Provides appropriate and timely follow-up and tracking as needed.

Forwards appropriate documents and information to other program staff upon request.

Keeps supervisor informed of problems or issues.

Performs other related duties and activities as required.

SUPERVISORY RESPONSIBILITIES

None required.

Minimum Knowledge and Skills required by the Job

The requirements listed below are representative of the knowledge, skill, and / or abilities required to perform the job :

Education and Experience :

High School Diploma or equivalent

Six months of general office experience

Experience in medical records preferred

Certificates, Licenses, and Registrations :

None required.

Other Skills and Abilities :

N / A

Other Requirements : Travel as needed

Physical Requirements :

Sedentary work. Exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

AMERICAN WITH DISABILITY STATEMENT

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodations to be determined on a case by case basis.

ADDENDUM

Job Title :

Program Records Coordinator

MENTOR State : California

Position Reports to :

Program Director

ADDITIONAL JOB FUNCTIONS

To perform this job successfully, an individual must be able to satisfactorily perform each of the additional essential functions listed below.

Assists individuals on the phone daily and provide assistance when individuals are in the office.

Provide transportation to individuals receiving services when needed.

Additional Knowledge and Skills required by the Job

The requirements listed below are representative of the additional knowledge, skill, and / or abilities required to perform the job.

Education and Experience :

High School Diploma or equivalent and six months of general office experience

Experience in medical records preferred

Certificates, Licenses, and Registrations :

Valid driving license and registration for the state if providing transportation services.