Military Event Planner

Event Planner

HCRC is seeking a Military Event Planner with an active Top Secret Security Clearance in the Washington DC area. This position does require military background experience. If yourself, or someone you may know is interested, please feel free to forward all resumes to Resumes@hcrconcepts.com.

Event Planner will be responsible for coordinating and facilitating in-person or virtual meetings or special events. In this role you will...

• Participate in the planning and implementation of forums, workshops, seminars, roundtables, data exchanges, symposiums, and / or conferences (herein 'events') as directed.
• Coordinate all aspects of events in accordance with customer specifications including assisting with selecting and negotiating event locations / sites.
• Coordinate with and schedule event participants.
• Work with team to promote speaking and attendance opportunities as well as working out scheduling to afford key participants access and contribution to the event.
• Develop event information papers, handouts, materials, advertisement, and after-event summaries for each event; for example design, development, and coordination on agendas, participant materials, and related documentation (timelines, handouts, biographies, etc.).
• Identify, in conjunction with DoD oversight and input, key speakers / panelists for events.
• Draft, coordinate, and send invitations (hardcopy and / or digital depending on event).
• Track RSVPs and advocates for alternate invitees if alternate choices are required / desired.
• Write after event reports to summarize proceedings, assess outcomes, and share knowledge.
• Manage logistical arrangements for conferences including reimbursement forms, invoices, and reports after event has ended.