Administrative Assistant - Twinsburg

Administrative Assistant

Intralox, LLC has an opening for an Administrative Assistant in the ThermoDrive Manufacturing Department based in Twinsburg, OH. Applicants must be highly motivated, self-managed, and have the ability to work both independently and in a performance-driven team environment. Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative conveyance solutions and services that improve lives and optimize businesses worldwide. Our global workforce of over 3,000 employees in 20+ countries consists of reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers' growth worldwide for more than 45 years.

Responsibilities :

• Provide administrative support for the department
• Manages payroll, employee records, employee interviews and onboarding
• Resolves questions regarding pay policies, time off, uniforms and other company / department policies and procedures.
• Develops and prepares departmental reports
• Manages internal department finances, including credit card statements, invoices and expense reports.
• Schedules meetings, creates agendas, takes meeting minutes, and orders catering as needed.
• Develops and maintains SharePoint infrastructure and network folders
• Submits requests as needed, including ITS, Facilities and Shipping
• Coordinates office mail, schedules travel arrangements and itineraries
• Orders and maintains supplies, including office, breakroom, facilities, uniforms etc.
• Interfaces with all Plant visitors
• Keep the office running smoothly - including occasional errands and maintaining organized filing systems
• Take on special projects and administrative problem-solving as needed
• Coordinate and manage the procurement of materials, tools, and supplies for maintenance specific jobs and facilities projects.
• Track and reconcile purchase orders, invoices, and delivery schedules to ensure timely and accurate fulfillment.
• Maintain vendor relationships and assist with sourcing new suppliers as needed.
• Support the team in managing and monitoring work tickets, ensuring accurate documentation and timely resolution.
• Assist in scheduling and coordinating maintenance projects, including communication with internal teams and external contractors.
• Maintain organized records of purchases, work orders, and project documentation.
• Provide general administrative support to the Maintenance / Facilities team, including filing, data entry, and correspondence.
• Assist in the production process as needed, including the creation and completion of production jobs, and perform related Oracle transactions.
• Support the shipment process as needed by scheduling carrier pickups, generating packing lists, and executing related Oracle transactions.
• Maintain and update the material reports to reflect current inventory movements and ensure accurate tracking of material usage.
• Continuously improves administrative processes

Requirements :