Talent.com
Director of Finance and Administration

Director of Finance and Administration

Covenant House MissouriSt. Louis, MO, USA
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

PURPOSE OF POSITION

Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness, with unconditional love, absolute respect; and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive, independent and sustainable lives.

The Director of Finance and Administration will play a critical role in overseeing the financial health and administrative functions of CHMO. This position is responsible for managing financial planning, budgeting, and reporting, ensuring compliance with regulatory requirements, and optimizing operational efficiency. The Senior Manager will also lead and mentor the finance and administrative team, fostering a culture of accountability and continuous improvement.

SUMMARY OF DUTIES

Responsibilities include but not limited to the following :

  • Responsible for accounting for all CHMO income, donated items / services, expenditures, assets and liabilities
  • Review accounting data and consults with advisors to ensure transactions are recorded using the correct accounting treatment
  • Administer financial management policies and procedures in a manner consistent with corporate guidelines and local needs, and ensures use of effective internal controls and accounting procedures
  • Maximize CHMO cash position through the effective management of receivables
  • Record and monitor use of all contributed, purchased, and leased physical assets
  • IT liaison for Copy Machines, Fax Machines, Scanners, Computers, Printers, Telephony, Network Providers including AT&T, Charter, Verizon, and others as change takes place.
  • Manage the timely input of accounts payable, accounts receivable, payroll, and general journal transactions into accounting software system, assuring proper source documentation for all transactions
  • Collaborate with managers, Director of People and Culture, and all team members to ensure the semimonthly payroll is processed accurately and timely
  • Maintain records for : contracts, leases, service agreements, and other items of a legal nature
  • Produce timely, accurate financial reports including detailed management reports, reports to the parent organization, financial reports to funding agencies, and annual financial statements produced in accordance with GAAP for nonprofit organizations
  • Participate in the development of the annual operating and capital budgets, produces budget status reports, analyses, financial projections, and periodic ratio analysis
  • Ensure compliance with state, local, and federal tax requirements including production of the 990, W-2s, 1099s
  • Ensure compliance with all state, local, and federal regulations for the withholding and payment of payroll tax
  • Participate in contract compliance related to financial management and reporting for state, local, federal, and non-government grants and contracts
  • Participate in the annual audit at the senior level, provides supporting documentation to the CPA firm performing the audit, and participates in other financial audits as required
  • Perform other duties as assigned

Financial Statement Preparation

  • Meet Monthly Closing deadline
  • Prepare and post Journal Entries
  • Issue monthly Financial Statements prepared in accordance with GAAP : Balance Sheet, Statement of Activities, and Cash Flow
  • Prepare General Ledger Account Balance reconciliations with a focus on Balance Sheet accounts
  • Prepare Budget Variance analysis descriptions
  • Audit Support / Fixed Assets

  • Assemble and organize support documents for grant auditors and external auditors
  • Collaborate with Agency Leadership and external auditors to resolve audit questions
  • Maintain a list of fixed assets, source documents and invoices, and non-capitalized computer equipment
  • Maintain depreciation schedules in Excel
  • Vendors, Notes Payable, Account Payable, and Account Receivables

  • Pay vendor invoices in a timely manner
  • Work with Senior Leadership to identify existing vendors that should be shopped, prioritize the list for vendor proposals, maintain and share a calendar for RFPs, and prepare a RFP for each subject matter in accordance with the RFP calendar
  • Accurately maintain Vendor Profiles, and identify vendors subject to Form 1099 regulations
  • Issue Internal Only Invoices to track Grant Income and Receivable Balances and donor promises to give
  • Ensure reconciliation of all donor and grant receivables
  • Purchasing / IT Liaison

  • IT liaison for Copy Machines, Fax Machines, Scanners, Computers, Printers, Telephony, Network Providers including AT&T, Charter, Verizon, and others as change takes place.
  • Purchase computer and telephony peripherals and equipment as needed
  • Maintain an accurate and updated IT Inventory
  • Ensures employees have the tools, information and resources they need to effectively do their jobs
  • Helps set and implement the IT strategy for the organization
  • Manages Administrative supplies within budget, price compares and maintains effective vendor relationships
  • Banking

  • Record cash receipts (Cash, Checks, and Credit Cards) in QuickBooks
  • In the absence of another Finance Department member,

  • make deposits using Remote Capture software
  • Reconcile deposits : QuickBooks to Donor Perfect
  • Create Credit Card expense sheets
  • Payroll Processing - Semimonthly

  • Collaborate with Human Resources to gather appropriate data to process payroll with our Payroll Service Provider
  • Collaborate with Human Resources to ensure Employee Status Changes are accurately reflected on Payroll
  • Collaborate with Human Resources to ensure the vendor charges for Health, Dental, Vision, and Life Insurance are accurately reflected in employee withholding
  • Other

  • Aid in the preparation of the annual budget
  • Follow accounting policies and procedures, and aid in their assembly and periodic revision
  • Provide administrative support to other management team members as requested
  • SUPERVISORY DUTIES

  • This position supervises employees as they may be assigned to the Finance Department.
  • Working Relationships

  • Frequent and regular internal contact with all CHMO staff, outside contacts with vendors and suppliers, outside agencies, the public, and the community
  • Interact on a regular basis with the executive leadership to review financial impact of daily operations
  • In depth reporting to the executive leadership regarding the financial operations of the agency.
  • Meet with the finance committee to discuss the financial activities of the organization
  • Interact with Advancement department to ensure all donations are properly recorded
  • Interact with team leaders to discuss their departments' financial performance
  • Provide training to departments on financial matters as requested
  • Interact with the grantors, auditors, and attend meetings regarding new grants and grant modifications
  • EDUCATION, KNOWLEDGE, and WORK ENVIRONMENT Education

  • Bachelor's Degree in Accounting or Finance required or a minimum of 24 accounting credit hours and 5 years of experience in accounting department. Non - profit experience preferred.
  • Knowledge

  • Knowledge of Generally Accepted Accounting Principles
  • QuickBooks Online Software experience preferred
  • Detail oriented
  • Knowledgeable of the requirements for managing government grants and experience in cash management
  • Ability to conceptualize the effects of transactions and accounting controls on the overall accounting system
  • Excellent analytical and spreadsheet skills, including Excel
  • Excellent interpersonal skills and a customer service focus
  • Ability to juggle multiple tasks simultaneously and to work well under pressure
  • Strong organizational and planning skills
  • Work Environment and Physical Demand

  • Considerable concentration
  • Moderate to constant interruptions
  • Moderate noise level
  • Moderate to considerable eye strain
  • Focused, with the ability to avoid distraction
  • Covenant House Missouri is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind : CHMO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CHMO are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, belief, sex, sexual orientation, gender identity, national origin, veteran status, family or parental status, disability status, or any other status protected by the laws or regulations in the locations where we operate. CHMO will not tolerate discrimination or harassment based on any of these characteristics and encourages all qualified applicants to apply.

    Job Posted by ApplicantPro

    Create a job alert for this search

    Director Of Finance • St. Louis, MO, USA

    Related jobs
    • Promoted
    Senior Accountant

    Senior Accountant

    Meadowbrook Country ClubBallwin, MO, US
    Full-time
    Responsible for overseeing Accounts Receivable and Accounts Payable transactions, journal entries, reconciliation of certain general ledger accounts, assist with preparation of financial statements...Show moreLast updated: 1 day ago
    • Promoted
    Financial Center Manager

    Financial Center Manager

    Bank of AmericaO Fallon, MO, US
    Full-time
    At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clien...Show moreLast updated: 30+ days ago
    • Promoted
    Senior Accountant

    Senior Accountant

    Ascent LLC.Saint Louis, MO, US
    Full-time
    Headquartered in Saint Louis, MO, Ascent specializes in powerful, efficient, and technologically advanced mission critical facilities and offers clients a broad range of delivery models spanning sh...Show moreLast updated: 5 days ago
    • Promoted
    Audit Manager

    Audit Manager

    GPACBallwin, MO, US
    Full-time
    A top regional accounting firm is adding an Audit Manager.This firm has a wide variety of clientele within many different industries such as real estate, manufacturing, government, and Not-for-Prof...Show moreLast updated: 4 days ago
    • Promoted
    Senior Accountant

    Senior Accountant

    KellyMitchell GroupSaint Louis, MO, US
    Full-time
    Our client is seeking a Senior Accountant to join their team! This position is located in St.Manage accounts payable and accounts receivable. Reconcile bank statements and financial accounts.Prepare...Show moreLast updated: 3 days ago
    • Promoted
    Manager, US Finance

    Manager, US Finance

    Reinsurance Group of AmericaChesterfield, MO, US
    Full-time
    RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration.A Fortune 500 Company and listed among its World's Most Admired Companies, we're the on...Show moreLast updated: 30+ days ago
    • Promoted
    Controller

    Controller

    Helitech WaterproofingCaseyville, IL, US
    Full-time
    Helitech, a leader in foundation services since 1987, is seeking an experienced Controller to oversee our accounting and financial operations. This role manages the accounting department, ensures ac...Show moreLast updated: 26 days ago
    • Promoted
    Senior Analyst, Financial Planning and Analysis

    Senior Analyst, Financial Planning and Analysis

    MastercardO Fallon, MO, US
    Full-time +1
    Senior Analyst, Financial Planning and Analysis.Mastercard's Global Business Solutions Center (GBSC) is dedicated to helping the organization transform their business operations to achieve higher e...Show moreLast updated: 18 days ago
    • Promoted
    Senior Accountant

    Senior Accountant

    Mclane Company, Inc. CareersGlen Carbon, IL, US
    Full-time +1
    McLane is one of the largest and most stable supply chain services leaders in the United States.We've been at the forefront of delivering retail and restaurant solutions for convenience stores, mas...Show moreLast updated: 6 days ago
    Senior Accountant

    Senior Accountant

    Western Construction GroupSt. Louis, MO, US
    Full-time +1
    Quick Apply
    Western Specialty Contractors has established itself as the nation's largest specialty contractor in its field, celebrating over 106 years of excellence!. We specialize in masonry and concrete resto...Show moreLast updated: 28 days ago
    • Promoted
    Director of Finance

    Director of Finance

    Sonesta International Hotels CorporationSaint Louis, MO, US
    Full-time
    The Director of Finance sets the tone for Sonestas Culture of Caring.We expect leaders to focus on creating amazing moments for guests and team members and dig deep to find ways to create success f...Show moreLast updated: 30+ days ago
    • Promoted
    Senior Accountant

    Senior Accountant

    NUSOSaint Louis, MO, US
    Full-time
    NUSO, LLC delivers complex cloud communication solutions in real-time through authorized channel partners serving the small to medium business (SMB) and enterprise markets.Our transparent approach ...Show moreLast updated: 7 days ago
    • Promoted
    VP, Structured Finance

    VP, Structured Finance

    Reinsurance Group of AmericaChesterfield, MO, US
    Full-time
    RGA ready? RGA is a purpose-driven organization working to solve todays challenges through innovation and collaboration.A Fortune 500 Company and listed among its Worlds Most Admired Companies, wer...Show moreLast updated: 30+ days ago
    • Promoted
    Full-Time Branch Manager

    Full-Time Branch Manager

    First Mid Bank & TrustSt. Peters, MO, United States
    Full-time
    Full-Time Branch Manager .At First Mid, base salary is one component of our Total Rewards program.Exact compensation is determined by fact...Show moreLast updated: 30+ days ago
    • Promoted
    Senior Accountant

    Senior Accountant

    Mclane Company, Inc.Fenton, MO, United States
    Full-time
    McLane is one of the largest and most stable supply chain services leaders in the United States.We've been at the forefront of delivering retail and restaurant solutions for convenience stores, mas...Show moreLast updated: 21 days ago
    • Promoted
    Director of Finance

    Director of Finance

    Niche Food GroupSt. Louis, MO, US
    Full-time
    Louis, Missouri (Onsite; not remote).Base Salary (based on experience).Paid parental leave • Mental health benefits • 50% employer‑paid health care. Niche Food Group is a multi‑concept res...Show moreLast updated: 9 days ago
    • Promoted
    Senior Accountant

    Senior Accountant

    Western Specialty ContractorsSaint Louis, MO, US
    Temporary
    Western Specialty Contractors has established itself as the nation's largest specialty contractor in its field, celebrating over 106 years of excellence!. We specialize in masonry and concrete resto...Show moreLast updated: 26 days ago
    • Promoted
    Senior Staff Accountant

    Senior Staff Accountant

    Vulcan Metals Specialty Products Inc.Madison, IL, US
    Full-time
    Vulcan Metals Specialty Products Inc.Formerly named : Luxfer Graphic Arts).Position : Senior Staff Accountant.Luxfer Holdings PLC, completed the divestiture of its Graphic Arts business to Vulcan Met...Show moreLast updated: 30+ days ago
    • Promoted
    Senior Accountant

    Senior Accountant

    SpireSaint Louis, MO, US
    Full-time
    This position will be responsible for supporting the Controller team for both the financial reporting and external reporting team. This position will assist with closing the ledgers, account analysi...Show moreLast updated: 27 days ago
    • Promoted
    Finance Manager

    Finance Manager

    Republic ServicesEdwardsville, IL, US
    Temporary
    The Business Unit Finance Manager, working alongside the General Manager, takes a lead role in identifying, analyzing and reporting on metrics that reflect business performance.The incumbent, throu...Show moreLast updated: 13 days ago