Construction Executive Assistant (Los Angeles)

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support the executive leadership of a high-end residential construction firm in Los Angeles. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with grace, and has a strong understanding of the construction or real estate development industry.

Youll play a key role in keeping operations running smoothly by managing executive schedules, coordinating communications, assisting with project-related documentation, and ensuring the team stays organized and on track.

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Responsibilities :

Provide high-level administrative support to the executive team

Manage calendars, schedule meetings, and coordinate appointments

Prepare and organize project files, bid documents, contracts, and permits

Draft, review, and proofread internal and client-facing correspondence

Assist with vendor and subcontractor coordination and follow-ups

Maintain contact lists, client files, and construction-related records

Support job costing, invoice processing, and expense tracking

Coordinate travel arrangements and logistics for executives and project staff

Act as a liaison between executives, clients, subcontractors, and city officials

Handle confidential information with discretion

Compensation : $70-80k

Exact compensation may vary based on several factors, including skills, experience, and education.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal. com. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy : https : / / insightglobal.com / workforce-privacy-policy / .

3+ years of experience as an Executive Assistant or Administrative Assistant (experience in construction or real estate preferred)

Strong understanding of construction workflows, terminology, and document handling

Exceptional organizational and time-management skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e. g., Procore, Buildertrend, or similar platforms)

Ability to multitask and prioritize with a high level of accuracy

Strong attention to detail and follow-through