ADMINISTRATIVE ASSISTANT I - 37000910

Administrative Assistant I - 37000910

This position assists in planning, coordinating, and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for parks. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements, and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and / or CSR computer as needed. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations, and travel.

Assists in assuring park compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations. Processes technical park correspondence, investigates subject matter, and prepares replies. Maintains park property records. Performs other related duties as required.

Required Knowledge, Skills, and Abilities : Knowledge of administrative principles and practices, methods of data collection, principles and techniques of effective verbal and written communication. Skill in the use of office equipment including computer and related software. Ability to collect, evaluate, and analyze data relating to accounting, personnel, purchasing, and report writing; prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies, and procedures; utilize problem-solving techniques; work independently; plan, organize, and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; assist in formulation of budget preparation.

Minimum Qualifications : Complete background screening, valid driver's license. Position of special trust requirement : This position is designated as a Position of Special Trust in accordance with Directive 422. Successful completion of background screening will be required for this position.

Pay : $2,985.37 monthly / $35,824.44 annually.

Our Organization and Mission : The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work : Alfred B. Maclay Gardens State Park, 3540 Thomasville Road, Tallahassee, FL 32309. Alfred B. Maclay Gardens State Park (1,184 acres) is located in Leon County within the city limits of Tallahassee with a recreation area, trail system, and a 28-acre masterpiece of floral architecture. The beautiful ornamental gardens were first planted in 1923 by Alfred B. and Louise Maclay after they purchased the property for their winter home. The gardens feature a picturesque brick walkway, secret garden, reflection pool, walled garden, and hundreds of camellias and azaleas. Peak blooming season is from January 1 through April 30, with the floral peak in mid-to-late March. Lake Hall provides opportunities for swimming, fishing, canoeing, and kayaking. Pavilions and grills along the lakeshore provide the perfect setting for a picnic. Two short nature trails meander through the woods overlooking the lake. Hikers, bicyclists, and equestrians can enjoy six miles of shared-use trails and five miles of designated biking trails winding through the woods surrounding Lake Overstreet.

The Benefits of Working for the State of Florida : Working for the State of Florida is more than a paycheck. The State's benefits package for eligible OPS employees includes participation in state group insurance, participation in the Florida Deferred Compensation Plan (457b), State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan), Flexible Spending Accounts. For more benefits information, visit www.mybenefits.myflorida.com.

Special Notes : DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses : HR_VeteransPreference@dep.state.fl.us, HR_Recruitment@FloridaDEP.gov. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.