Local Market Promotions Coordinator | Chico Cluster

Responsibilities

The Local Market Promotion Coordinator (“PC”), under the supervision of the Chico Cluster Market Manager (“MM”) is responsible for the planning, support and execution of cluster and station promotions

• , the purpose of which may include any combination of :

Programming Department initiatives for the development of audience relationships

Sales Department revenue‑generating or revenue‑related marketing relationships

Regional or Market (Cluster level) revenue‑generating on‑site or on‑line events

The term ‘promotion’, for purposes of this document, will broadly encompass any / all of the following activities : physically staged events, personality appearances, listener engagement, marketing outreach, certain identified business to business relationships, broadcasts and internet‑based media initiatives

The Promotion Coordinator at Results Radio supports the Promotions, Programming, and Sales Departments in planning, coordinating, and executing events and promotions.

The PC will be the day‑to‑day lead for logistical tasks and execution of Cluster promotional activities including, but not limited to, timely internal electronic and paper‑based communications with staff and management, event setup / takedown, resource management and storage, promotional fulfillment, file‑making and upkeep and errands.

Daily and Weekly Activities

Scheduling on‑air and on‑site personnel for remote broadcasts and events

Be the primary appearance Promotion Assistant (“PA”). Schedule other PAs as needed

Perform as the primary on‑site set‑up promotion staff member for station remotes, live broadcasts, and appearances Monday through Friday

Updating and distribution of Cluster Promotion Calendar to Cluster staff

Preparation for and attendance in weekly Cluster promotion meeting, including but not limited to maintenance of vCreative database

Preparation for and attendance in Cluster Project meetings

Preparation for, attendance and constructive participation in weekly individual station programming meetings, if requested

Ongoing, daily communication of objectives and progress with the Cluster MM and Cluster Operations Manager (“OM”)

Participation as directed by MM toward preparation and maintenance of Event and Promotion Budget Planners

Lead in Execution and quality control coordination of appearance setup / strike, production, and broadcast materials (copy points / prize package / etc.)

Maintenance and appearance of station vehicles

Maintenance of all promotions‑related equipment including remote systems and visibility tools to ensure optimal working condition

Assist in social media and website updating and maintenance of sales promotions elements as directed by the MM or OM

Winner prize redemption support for the OM and Station Program Director(s) (“PD(s)”)

Assist MM and OM in organization, updating, and maintenance of contest archives including winner forms, prize closets, affidavits, related records, and customer service

Fill in for reception office post and answering phones

Manage Public Service Announcement (PSA) customer service and execution, including on‑air scheduling, community calendars, and follow‑up correspondence with community organizations

Any other assignments reasonably assigned to the PC by the MM, OM, or the SVP

Additional Requirements And Responsibilities

Proficiency with computer hardware and software sufficient to complete all job‑related assignments, including : Microsoft Products : Word, Excel, PowerPoint, Photoshop, and Outlook

Ability to learn and become proficient in software programs such as, but not limited to : vPromotion, Adobe Audition, Specialty Data Systems and all other Company licensed software

Must have a valid Driver’s License and be insurable by Company

Must possess auto insurance that meets the Company’s minimum coverage

Must be able to carry / lift remote and appearance equipment (40 lbs.)

Ability to meet deadlines and work effectively with company colleagues

Effective writing and communication skills including remote‑meetings (Zoom) and online presentations

Attention to detail

Reliable : to be on time, to meet commitments, to do what you say you’ll do

Neat and groomed appearance

Ability to set up tents, banners, signs as trained and directed

Ability to set up electronics, staging, and signage as trained and directed

Must be available to work events that may be scheduled seasonally on some evenings, Saturdays, Sundays, and holidays

Proficient in Social Media platforms : Facebook, Instagram, Threads, “X” and TikTok

Immediate Supervisor

The immediate supervisor of the Chico Cluster Promotion Coordinator will be the Chico Cluster MM. Close co‑ordination is expected between Employee and all Company personnel, with particular emphasis on communications and co‑operation with the Cluster MMs, OMs, PDs, PAs and all Engineering and Business Office personnel.

40‑Hour Week Breakdown (Mon‑Sat or Some Sundays)

Regular Meetings

Promotion Meeting – 1 hour

Weekly 1‑1 Meetings with MM – 1 hour

Weekly 1‑1 Meetings with OM – 1 hour

Special / Non‑recurring Meetings

Special Sales Meetings – 1 hour

Special Programming Meetings – 1 hour

NTR & Event, Special Project Meetings – 3 hours

Promotion Sales Revenue Activities

Scheduling, Execution, Tasks related to Contests, Events & Appearances – 24 hours

Public Service PSA & Community Calendar Activities

Processing, scripting, and scheduling – 2 hours

Promotion Programming Audience Activities

On‑Site visibility (programming brand visibility) – 5 hours

Weekly Sample Schedule (40 Hours)

M‑F 7 hours : 9 : 00 am‑1 : 00 pm Meetings; 1 : 00‑2 : 00 pm Lunch Break; 2 : 00‑5 : 00 pm Promotion Activities, Remotes and Tasks

Sat 5 hours : 9 am‑2 pm Remote(s) Setup / Execution / Take‑Down / Equipment Maintenance / Office Tasks (varies, may pull additional hours from Mon‑Fri to be within 80 hours per 2‑week pay period)

Sun or Holidays (Some Weeks) : Seasonal, may pull additional hours to eliminate some day(s) from Mon‑Fri to be within 80 hours regular time per 2‑week pay period

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