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Administrative Support Specialist (Quality Assurance/Quality Control)
Administrative Support Specialist (Quality Assurance/Quality Control)The OptiMinds Inc • Los Angeles, California, United States
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Administrative Support Specialist (Quality Assurance / Quality Control)

Administrative Support Specialist (Quality Assurance / Quality Control)

The OptiMinds Inc • Los Angeles, California, United States
12 days ago
Job type
  • Full-time
Job description

Job Title : Quality Assurance Specialist III

Company : The Optiminds Inc.

Location : Los Angeles, CA

Start Date : November 2025

About Us :

The Optiminds Inc. is a forward-thinking consulting and project management firm dedicated to delivering innovative, sustainable, and high-quality solutions. Our team is driven by a commitment to excellence, continuous improvement, and building strong partnerships with clients and communities.

Position Overview :

We are seeking a Quality Assurance Specialist III to join our team. This role provides both technical and administrative support to ensure the effective implementation of quality assurance and quality control practices across large-scale programs and projects. The position is key in monitoring compliance with Standard Operating Procedures (SOPs), supporting best practices, and ensuring projects meet established performance metrics.

Key Responsibilities :

QA / QC and Program Support

  • Monitor compliance with SOPs and performance standards.
  • Assist in identifying gaps in QA / QC processes and support corrective actions.
  • Document field observations, track non-conformances, and follow up on compliance issues.
  • Provide technical support for program assessments and Lessons Learned initiatives.
  • Lead workshops on SOPs, best practices, and performance metrics.

Reporting and Documentation

  • Prepare monthly, quarterly, semi-annual, and annual reports for internal and external stakeholders.
  • Maintain accurate logs, databases, and documentation for QA / QC processes.
  • Ensure all required data and documentation are properly tracked and updated.

    • Administrative and Coordination Functions

  • Provide administrative support for the QA / QC Department.
  • Draft meeting agendas, take accurate meeting minutes, and distribute materials.
  • Develop spreadsheets, presentations, and reporting tools.
  • Coordinate with project managers, contractors, design professionals, and auditors.

    • Additional Responsibilities

  • Support special projects and technical assignments as directed.
  • Assist in preparing materials for executive teams, auditors, and stakeholders.
  • Perform other duties to ensure successful QA / QC program delivery.

    • Minimum Qualifications :

  • 5 years of administrative support experience.
  • Bachelor’s degree (4-year college degree).
  • Strong communication, organizational, and information management skills.
  • Proficiency with Microsoft Office Suite and Adobe PDF.
  • Experience with meeting minutes, spreadsheets, document organization, and electronic filing.
  • Ability to multitask in a fast-paced environment with poise, tact, and diplomacy.

    • Preferred Qualifications :

  • Quality Assurance / Quality Control experience.
  • Background in architecture or construction.
  • Experience with audits and compliance monitoring.
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