Accounting Administrative Assistant

Benefits:

• 401(k)
• Bonus based on performance
• Competitive salary
• Opportunity for advancement

Position Summary
We are seeking a Accounting Administrative Assistant to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.

Key Responsibilities

• Maintain organized digital and physical accounting files
• File and index:
  • Vendor invoices
  • Bank statements
  • Insurance policies
  • Property tax bills
  • Loan and lender statements
• Assist in preparing draft reports, including:
  • Expense summaries
  • AR and AP aging reports
  • CAM backup schedules
• Assist with preparation of monthly rent billing packages.
• Organize documentation for monthly close
• Assemble documents for audits, lenders, and ownership requests
• Track reporting deadlines and missing documentation
• Support onboarding of new properties from a documentation standpoint

Qualifications

• 3+ years of administrative or accounting support experience preferred
• Strong organizational and documentation skills
• Experience supporting accounting or finance teams a plus
• Real estate or property management experience preferred but not required
• Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems
• High attention to detail and confidentiality

Location
This is an on-site position located in Downtown Los Angeles.
Candidates must be able to reliably commute to DTLA.