AP / AR Specialist

Job Description : Position Summary :

The AP / AR Specialist is responsible for processing cash receipts, credit memo's, AP invoices, ACH and check payments to vendors. The AP / AR Specialist is also responsible for maintaining reconciliations and supporting documentation associated with these AP / AR processes. The AP / AR Specialist will also be involved with customer past due collections, managing the Company's shoe and safety glasses voucher program, and other duties as assigned. Along with the AR / AP Specialist tasks, this role will help with coverage of certain custom service tasks.

Essential Duties and Responsibilities :

Processing invoices and vendor payments, as well as obtaining approval for payments.

Reconciling vendor statements and AP aging and verifying accounts by reconciling statements and transactions.

Monitor the AR and AP email inboxes and act when appropriate.

Investigating documentation and issuing stop payments or adjustments to resolve account discrepancies.

Maintaining organized AP documentation and support records and filing accounting documents to maintain financial historical records.

Monitoring and ensuring payment deadlines and following up with customers or suppliers with outstanding payments.

Communicating effectively with vendors, suppliers, and internal stakeholders, and responding to inquiries from vendors and customers.

Assisting in month-end closing procedures and updating vendor information.

Reconciliation of bank statements and bookkeeping ledgers.

Substantiate financial transactions by auditing documents.

Reconciling financial discrepancies by collecting and analyzing account information.

Produce error free accounting reports and present their results.

Analyze financial information and summarize financial status.

Participate in financial standards setting and forecast process.

Develop and document business processes and accounting policies to maintain and strengthen internal controls.

Support month-end and year-end close process.

Provide input into department's goals and goal setting.

Communicate to Accountant and Controller on work status and issues that arise.

Research and resolve account discrepancies.

Support Customer Support phones by being first line of contact to customer, provide basic product technical details, lead times, and communicating pricing on price lists to customer as needed.

Support Customer Support Email inbox and triage and respond to customer emails connecting customers to other functions as required.

Acknowledge and process purchase orders. Verify pricing & order details and work with Sales, Production, and Engineering as required.

Communicates timing / shipping & order status / updates to customer.

Coordinate with Production & Shipping dept. as needed for lead times, shipping status, etc.

Process returns and complaints from customers

Qualifications :

Associate's degree in appropriate field of study or equivalent work experience.

1 to 3 years of financial and accounting experience is required.

Accounting experience within a manufacturing environment with corporate reporting is preferred but not required.

Skills and proficiencies :

Strong analytical and problem-solving skills.

Deadline and detail oriented.

Strong organizational and time management skills.

Strong written and oral communication skills.

Advanced skills in Microsoft Excel.

Intermediate understanding of accounting and reporting standards, gaining experience in researching as it relates to accounting issues.

ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.