Research Materials Fiscal Coordinator

Research Materials Fiscal Coordinator

The Research Materials Fiscal Coordinator coordinates workflow among functional areas in the Access and Resource Management (ARM) division relating to the spending of the research materials budget. Ensures accurate transactions and compliance with institutional and state requirements. Participates in fiscal planning activities, problem-solving, and project management. Assists with monitoring vendor performance, cost analysis, and establishing internal procedures. Essential in the end-of-fiscal-year budget planning and ensures the research materials budget is closed in an accurate and timely manner. This position requires a strong attention to detail and financial acumen. Provides data analysis, reporting, and documentation to support informed decision-making about library collections. Works closely with unit heads, managing the acquisition and access of electronic resources. Assists the Head, Resource Acquisition, in solving workflow issues related to approval plans, resolves complex invoice problems, and performs financial reporting activities on a daily basis. Works with the Resource Acquisition staff to ensure proper Records Management procedures are followed and maintained for Resource Acquisition. Participates in committees and / or workgroups as required to share knowledge, develop best practices, and advance the work of the Libraries.

Responsibilities :

Fiscal Tracking and Reporting

• Assists the Head, Resource Acquisition, with managing the expenditure of the research materials budget;
• Resolves workflow problems related to the receipt of approval plan materials, resolves complex invoice problems, and performs financial reporting activities;
• Maintains knowledge of university fiscal policies and works with the Head, Resource Acquisition to ensure proper accounting procedures and Commonwealth regulations are followed;
• Applies critical thinking skills and reconciles invoicing and Accounts Payable issues with vendors and the Commonwealth, and coordinates the material returns and credits;
• Applies eVA requirements and workflows to communications and procedures with vendors;
• Manages the required eVA paperwork and purchase orders for credit card purchases, one-time purchases, and vendors; and
• Projects and analyzes annual business with library vendors for managing eVA purchase orders and records.

Acquisition and Payment Workflow

Research Materials Budget

Other duties as assigned

Required Qualifications :

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for Research Materials Fiscal Coordinator at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter / Letter of Intent with Resume for review.

Posting Open Date : October 3, 2025

For Full Consideration, Apply by : October 17, 2025

Open Until Filled : Yes

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer