Program Coordinator School / Unit Development

Program Coordinator

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Reporting to the Senior Associate Director, Planning and Analysis, Development for Schools and Units, the Program Coordinator provides a wide range of high-level support including data management and standardized reporting, project support, writing, prospect management, scheduling and travel support, other administrative tasks, and related responsibilities. Additionally, the Program Coordinator offers similar support to the senior development director and assistant director for the Faculty of Arts and Sciences (FAS). This role involves routine interaction with other school and unit development teams and colleagues within the Office of Development. They serve as a resource to these other teams and collaborate on projects related to enhancing fundraising for all Schools and Units at Yale, especially the FAS. The Program Coordinator produces reports using our Blackbaud alumni database (Hopper) and Microsoft Excel. Drafts internal and external communications, conforming to the style and voice of the sender. Supports donor-facing work by coordinating within the Office of Development on the processing of new gifts, proposals, and stewardship reports. Conducts research on individuals, corporations, foundations and institutions using office files, donor databases and internet search engines and resources. Investigates the history, status and accuracy of recorded gift commitments and gift acknowledgments as needed. The Program Coordinator may assist in providing administrative support for other units in the Office of Development, if / as needed. The Program Coordinator is an important member of the School and Unit team and contributes to the overall success of multiple fundraising programs across campus. This position is an ideal opportunity for a flexible, independent, collaborative, and solutions-oriented individual who enjoys a fast-paced working environment.

Required Skills and Abilities

• Strong communication skills, with special emphasis on advanced writing capabilities and the ability to represent information in a graphical format.
• Writing sample may be required at time of interview, ability to manage multiple projects in a fast-paced environment successfully with attention to detail and modeling a high level of integrity.
• Ability to maintain strict confidentiality. Comfortable with managing a high volume of information and organizing it in a professional and intelligent manner, possesses technological skills necessary to perform data entry and create various reports and spreadsheets.
• Proven ability in using Microsoft Office software such as Excel, Word, PowerPoint, Outlook and more. Demonstrated understanding of internet browsers, and operating systems to carry out various tasks.
• Comfort and willingness to learn new technologies, demonstrated ability to plan their time and tasks strategically by prioritizing assignments in order of importance and based on the deadline given. Maintains an organized approach to all their work and commitment to an inclusive workplace.

Principal Responsibilities

Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.