Procurement Coordinator

Procurement Coordinator

The Procurement Coordinator position supports the Purchasing Services department, which manages procurement activities, vendor coordination, and financial stewardship for institutional purchasing needs. As part of a high volume, accuracy driven unit, the Procurement Coordinator ensures timely financial processing, clean accounting records, and smooth operational workflows across multiple clinical and administrative areas. MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention.

The Procurement Coordinator plays a key role in maintaining accurate procurement records, resolving invoice exceptions, facilitating communication among departments, and supporting the financial integrity of the supply chain. This Procurement Coordinator role is essential to delivering responsive service, ensuring compliance, and contributing to efficient operations throughout the organization. As a Procurement Coordinator, you will maintain strong customer service, apply accounting principles, and support both internal teams and external vendors.

An ideal candidate brings strong bookkeeping or analytics experience involving debits and credits, proficiency with Microsoft Office tools, and comfort working with financial systems and high volume communication. Familiarity with procurement workflows, accounting processes, and documentation practices is beneficial.

Minimum $21.88 Midpoint $27.40 Maximum $32.93. The typical work schedule is Days - 8am - 5pm Monday - Friday. Work Location: Remote: Must be available to come onsite when needed.

This role directly supports the institution's mission by ensuring accurate procurement operations, responsive vendor communication, and strong financial documentationenabling clinical and operational teams to focus on patient care. You will gain exposure to enterprise level systems, cross functional collaboration, and opportunities for skill development while benefiting from a supportive work environment designed for professional growth and work life balance.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs

Responsibilities

Operational & Financial Coordination

Maintain monthly vendor statements by requesting, receiving, and posting documents to the data management system

Review Invoice Not Received and Received Not Invoiced reports to determine actions needed to pay or clear invoices

Identify and resolve invoice exceptions to support timely processing

Coordinate receipt of goods with receiving facilities and ensure adjustments are made as needed

Maintain accurate procurement records and distribute procurement data to Purchasing Services

Input data into Resource One and support inventory receipt verification

Conduct financial accounting tasks and perform detailed research and analysis

Liaise with Purchasing, Accounts Payable, Sourcing, Materials Management, and vendors to resolve performance issues

Provide accurate, timely follow up to internal and external customers on procurement matters

Customer Support & Issue Resolution

Respond within 24 hours to personnel regarding order status, returns, and receipts

Troubleshoot purchasing problems and manage issues through full resolution

Work closely with stakeholders to ensure accurate documentation and efficient operations

Interact with customers to identify concerns and support rapid problem resolution in stressful situations

Compliance, Training & Documentation

Maintain records and reports in compliance with hospital standards and accrediting agencies

Attend continuing education on institutional procedures, policies, and state purchasing/accounting regulations

Support development and revision of policies and procedures as requested

Perform required audits to validate data and processes under management direction

Attend all departmental training and achieve 80% accuracy or higher on institutional assessments

Train new staff and customers as assigned

Cross Department Collaboration

Work directly with Operating Room, Diagnostic Imaging, Interventional Radiology, HAL Interventional Radiology, Anesthesia, Construction, and Facility teams

Coordinate receipt, payment, and documentation activities across multiple units

Participate in assigned projects and committees

Education

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree Business Administration or related field.

Work Experience

• Required: 6 years General business environment experience. or
• Required: 2 years General business environment is required, with Bachelor's degree
• Preferred: Accounts payable background, analytical skills, and Excel a plus.