Branch Administrator Assistant - Baton Rouge

Branch Administrator Assistant

Ardaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.

Ardaman has the following opportunity available : Branch Administrator Assistant.

An opportunity is available in our Baton Rouge, LA office for a sharp and versatile assistant. Administrative responsibilities include assisting with : client and project setup; prepares project billing; collections; processes receivables, payables, PO's, CO's; updates project budgets; vendor setup; updates and distributes various reports; enters employee timesheets; assists HR with employee paperwork as needed; orders office and safety supplies; and handles incoming / outgoing mail. The Branch Administrator Assistant will also have the responsibilities to answer the phones daily and may occasionally make word processing edits for and prepare various engineering reports and proposals. The ideal candidate will have worked in an engineering firm and performed similar responsibilities.

Requirements :

• One year experience with accounts receivables and payables preferred.
• Billing experience preferred.
• Experience with collections is a plus.
• Proficient in Microsoft Word, Excel, and Outlook.
• Must be accurate and able to meet billing deadlines and management objectives.
• Must be able to develop constructive and cooperative working relationships with others and maintain them over time.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills with high level of attention to detail.
• Excellent multi-tasking skills.
• Independent, self-starter.
• Strong analytical and problem-solving skills.

We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

We are an equal opportunity employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Ardaman is a Drug Free Workplace.