Procurement Specialist

Job Description

Job Description

RESPONSIBLITIES AND DUTIES

1. Research, identify and evaluate price, quality and availability of goods and services.

Negotiates purchase and renewal terms, prices and indemnification language; Utilize

efficient and economical procurement practices and methods to select appropriate

vendors or service providers for the District.

2. Build and maintain relationships with vendors, District employees and the community.

3. Coordinate demonstrations with vendors related to materials, products and services.

4. Review, identify and obtain certificates of insurance including : general liability, auto,

workers Compensation, errors and omissions and other certifications as required. Audit

documentation from vendors. Coordinate with the District insurance carrier to issue

insurance certificates as requested for usage of off-campus sites.

5. Analyze purchase requisitions to determine appropriate buying method while

considering competitive and sole source regulations. Process and reconcile purchase

requisitions to ensure accuracy and compliance with District purchasing procedures

and applicable laws safeguarding the District from risk.

6. Assist in the preparation and development of credit applications, contractual

documents, public works contracts, formal bids, requests for quotations and proposals.

7. Manage and audit inventory, generate reports related to asset management.

8. Input procurement data into spreadsheets and databases; generate reports,

computerized records, and files related to the Districts procurement and contract

functions.

9. Create and maintain vendor files.

10. Generate and manage a list of prequalified suppliers for Public Works projects as

required under the California Uniform Construction Cost Account Act (CUPCCAA).

11. Train and oversee the work of student employees.

12. Train and communicate procurement and contracts policies and procedures to user of

the financial system, including assisting requestors with entering requisitions.

13. Serve as a liaison between District staff and suppliers to resolve discrepancies

including; late, incorrect, damaged shipments; outstanding orders, back orders; invoice

inconsistencies, verify receipt of materials.

For immediate consideration please contact Cortney at 209-225-2014

Contracts, Government Contracts, Public Works, Public Sector Organizations, Government Procurement, Bidding Processes, Contract Negotiation, Approved Requisitions, Data Entry