Office Administrator

DESCRIPTION:

Under the direction of the Chief Operating Officer and Office Managing Partner, the Office Administrator will be responsible for the day-to-day administration and oversight of various professional staff including secretarial, reception, and support positions. The ideal administrator will be enthusiastic; organized; confident speaking to small and large groups; approachable by lawyers and professionals; a good listener and problem solver; confidential and discreet; creative; tactful; fiscally responsible; and composed in the face of multiple priorities and deadlines. This position requires flexibility and will be expected to travel on a regular basis.

Responsibilities:

• Direct the recruiting and hiring of professional staff.
• Provide support to recruiting initiatives for attorneys.
• Assist with the onboarding process for new attorneys and professionals.
• Coordinate training and professional development of staff.
• Organize and manage work assignments and coverage of support services.
• Prepare expense and trust account checks; perform other light accounting functions as needed.
• Participate in the annual budgeting process; operate within expected financial guidelines and budgets.
• Plan office special events, meetings, parties, and community service initiatives.
• Implement firm policies, procedures and standards.
• Conduct performance evaluations, counseling, and disciplinary actions for professional staff within prescribed guidelines.
• Support facility maintenance activities.
• Other special projects as requested.

Skills and Qualifications:

• Previous experience in a legal or professional services environment strongly preferred.
• Ability to work well under time constraints and pressures.
• Conflict resolution and problem solving skills.
• Effective communication with a large and diverse group of individuals.
• Demonstrated ability to build and lead effective and successful teams.
• Strong attention to detail and excellent organizational skills
• Proficiency in Microsoft Office Suites and video conferencing platforms.
• Bachelor’s degree in Business Administration, Human Resources, or comparable field required.