Accounts Payable Coordinator

Join Us in Our Mission to Improve the Human Condition

At Caris, we understand that cancer is an ugly worda word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer carewe're changing lives. We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: What would I do if this patient were my mom? That question drives everything we do.

But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcaredriven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Job Responsibilities

• Manage the Accounts Payable team communication by responding to inquiries and researching issues
• Analyze outstanding checks and work to resolve any issues
• Compile outgoing checks and corresponding documentation, ensuring adequate support and timeliness of payments
• Initiate payment processing of refunds and wires weekly
• Assemble necessary invoices for tax preparation
• Facilitate new vendor requests and documentation for set up within the system and according to company policy
• Assist with audit requests as needed
• Maintain professional relationships with vendors via phone and email
• Actively and quickly identify issues associated with processing invoices and propose solutions to those issues
• Recognize and communicate the need to issue stop-payments or purchase order amendments
• Protect organization's value by keeping information confidential
• Perform or participate in special projects or initiatives in line with the accounting department.
• Assist with month end closing processes by providing reports, meeting deadlines, and communicating any special items identified during the month
• Continue to improve the payment process

Required Qualifications

• Proficient in Microsoft Office Suite, MS Excel, MS Word and Internet for business use.
• 10-key by touch experience.
• Data entry and general math skills.

Preferred Qualifications

• 1-3 years of Accounts Payable or general accounting experience.
• Attention to detail and thoroughness
• Strong organizational skills
• Customer service skills
• Excellent written and verbal communication
• Ability to multi-task and follow up on requests/issues
• Deadline driven
• Drive for Results (Service, Quality, and Continuous Improvement) Ensure procedures and processes are in place that lead to delivery of quality results and continually reassess their effectiveness to achieve continuous improvement.
• Communication Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results.
• Teamwork Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team.
• Customer Service Focus Demonstrate a focus on listening to and understanding client/customer needs and then delighting the client/customer by exceeding service and quality expectations.

Physical Demands

• Must possess ability to sit and/or stand for long periods of time.
• Employee may be required to lift routine office supplies and use standard office equipment.

Required Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Other

• This position may require some evenings, weekends and/or holidays.

Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check (applicable for certain positions) and reference verification.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.