Job Description
Job Description
- This position is located onsite in Tulsa, OK
WHO ARE WE : BlackHawk Industrial provides you the highest quality industrial products and equipment, offering manufacturing services while creating innovative engineered supply solutions. We truly believe in the importance of the local relationships with the customers we service. Our employees have fun every day exceeding the expectations of our customers, suppliers, and shareholders. We distinguish ourselves as the #1 choice of industrial manufacturers who are in need of Technical Service and Production Savings.
We are BIG ENOUGH TO SERVE, and SMALL ENOUGH TO CARE.
SUMMARY :
The Payroll Specialist is responsible for accurately and timely processing weekly and bi-weekly payrolls while ensuring compliance with federal, state, and local regulations. This role supports daily payroll operations, maintains payroll data within ADP systems, and serves as a key resource for employee payroll inquiries. The Payroll Specialist helps uphold company standards, supports a positive team environment, and ensures payroll activities are completed with precision and confidentiality.
ESSENTIAL COMPETENCIES AND RESPONSIBILITIES :
Demonstrates the company’s Core Behaviors and contributes to a positive, collaborative team environment.Supports a strong culture of safety and complies with all safety practices.Processes payroll data in ADP for weekly payroll for approximately 10 union and non-union employees.Processes payroll data in ADP for bi-weekly payroll for approximately 1,000 domestic employees.Processes commission payments and maintains accurate commission records.Balances payroll runs and assists with timely submission of federal, state, and local tax payments.Compiles, enters, and verifies payroll-related data including garnishments, vacation and leave balances, insurance deductions, and 401(k) contributions.Ensures all payroll transactions are completed accurately and confidentially.Maintains knowledge of payroll tax requirements and assists in ensuring ongoing compliance.Utilizes ADP Payroll and ADP Time & Attendance systems for daily payroll functions.Reviews time and attendance records, ensuring all electronic timecards are accurate and approved prior to payroll processing.Processes employee changes promptly and accurately in the payroll system.Assists with year-end W-2 preparation and filing.Ensures workers’ compensation rates are updated annually in coordination with insurance brokers and applies new rate changes as required.Assist with workers’ compensation reports for monopolistic states and manages related payments.Provides accurate payroll documentation to support audit requests, including workers’ compensation audits and payroll-related portions of financial audits.Generates internal management reports using payroll system software.Responds to employee inquiries, provides guidance, and resolves payroll-related issues.Performs all duties in alignment with ISO standards and company procedures.QUALIFICATIONS :
Prior experience and strong working knowledge of payroll processing and payroll tax requirements.Proficiency with ADP Payroll and ADP Time & Attendance systems preferred.Strong attention to detail, organizational skills, and confidentiality.Ability to work independently while supporting collaborative team processes.SUPERVISORY RESPONSIBILITIES :
None.EDUCATION and / or EXPERIENCE :
Associate degree or equivalent experience required.5+ years of experience processing multi-state, multi-jurisdiction payroll.ADP experience desired but not required.Experience with international payroll processing a plus.CERTIFICATES, LICENSES, REGISTRATIONS :
CPP preferredWORK ENVIRONMENT :
Employee is regularly required to speak and understand English, stand, walk, sit, use hand to finger, handle or feel objects, tools or controls; reach with hands and arms. Employee is required to use computer and other equipment.Employee frequently lifts and / or moves up to _25_ pounds. Specific vision abilities include close vision and the ability to clearly focus vision.PPE REQUIRED :
Wrist rest for keyboard and mouse pad.BENEFITS :
Health Insurance BCBS of OK HDHPHSA with Employer match (must meet criteria)Dental and Vision Insurance401K Plan and Company MatchFSA (Full FSA, Limited FSA, and Dependent FSA)Company paid Long Term and Short-Term DisabilityCompany paid basic Life Insurance and AD&D /Supplemental life and AD&D / Dependent lifeAncillary Critical Illness Insurance (Wellness Rider Included)Ancillary Accident Insurance (Wellness Rider Included)Ancillary Hospital IndemnityEmployee Assistance Program (EAP) – Includes concierge services and travel assistance.Paid Time OffHoliday Paid Time OffGym ReimbursementQuarterly Wellness challenge with a chance to will money or prizesTuition Reimbursement – after 1 year of employmentBlackHawk Industrial is an Equal Opportunity EmployerAs part of our BHID policy, we require all potential employees to undergo pre-employment background and drug screening. This is a standard procedure we follow to ensure a safe and productive work environment.