Practice Coordinator-Excelcare GYN Oncology

Description

Practice Coordinator

Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention — because healing every soul is our sole focus.

Holy Name is New Jersey's only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state-of-the-art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology – it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through a variety of residency and educational programs. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we've done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.

A Brief Overview

Assists in maintaining and coordinating practitioner and physician practice.

What you will do

• Functions as the contact person for all patient coordination needs.
• Supports all scheduling needs for the practice visits and coordinates appropriate areas for ancillary appointments.
• Follows scheduling guidelines to ensure flexibility for emergent and / or urgent cases.
• Responsible for transition of care from physicians office to Holy Name Medical Center. Is responsible for securing all necessary records / documents to ensure patient experience has no delays in services they are seeking.
• Coordinates and schedules follow up appointments via phone or in person.
• Retrieves messages from the Call Log.
• Works with different departments in assisting with scheduling patients for diagnostics testing / procedures / surgeries. Ensures that all required documentation needed to schedule these tests / procedures are completed.
• Coordinate off site visits and maintain continuity of care from offsite to Holy Name Medical Center.
• Ensures no scheduling conflicts by making necessary adjustments when priorities change.
• Distribution of mail throughout the practice.
• Confirms that all faxed progress notes have successfully been received by checking fax confirmation in XMedius.
• Retrieves faxes and distributes throughout the practice accordingly.

Education Qualifications

Experience Qualifications

Knowledge, Skills, and Abilities

At Holy Name, we believe in rewarding every team member with more than a paycheck—we invest in your future and well-being. Full-time and part-time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life. We offer low-cost medical coverage with generous employer contributions, dental and vision plans, discounted prescriptions, and access to on-site child care. Additional benefits include 401(k) matching, tuition reimbursement, paid time off, flexible spending accounts, legal and voluntary coverage options, life insurance, and free on-site parking. If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full / Part-Time or Per Diem) skills, education, and / or experience. In addition to those factors – we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer. Pay Range : $21.00 / hour - $26.13 / hour

Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented staff members. Holy Name is an Equal Opportunity Employer.