Food and Beverage Coordinator

Food And Beverage Administrative Assistant

This position at The Woodlands Resort provides support to the Food and Beverage department in administration, reservation and to liaise with all other hotel departments.

Responsibilities

Collect & input weekly schedule information for department schedules including PTO tracking.

Establish and maintain department files; maintain up-to-date filing system.

Maintain and communicate Outlook calendar information for Director of F&B, Executive Chef, and Director of Banquets positions.

Partner with Marketing to coordinate and maintain all F&B operational signage, menu postings, manage web presence information (review sites, social media, etc.), and compliance with brand standards.

Assist with any banquet & catering projects as directed by managers, including billing reconciliation and processing as needed.

Administrative assistance for F&B managers including HR paperwork, departmental communication (CT Connect, Memos, etc.), creation and maintenance of departmental SOP's, business reporting, and other needs as appropriate.

Qualifications

Strong organizational skills

Ability to type 45+WPM

Excellent PC skills

Proficient in MS Office (Word, Excel, Power Point)

Knowledge of POS operating systems (InfoGenesis)

Knowledge of Delphi operating system

Must be able to speak, read, write and understand the primary language(s) used in the workplace.

Attention to detail, discretion, good judgment, excellent interpersonal skills, excellent written and verbal communication skills.

Ability to successfully multi task and maintain confidential information.

Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

Requires excellent communication skills, both verbal and written, additional language ability is a plus, however, not required.

Flexible to work varying schedules, including nights, holidays, and weekends as needed.

Comprehensive knowledge of Federal, State, and local health, safety and legal regulations

High school or equivalent education required.

1 year previous clerical experience

Must be 18 years or older.