Accountant Administrator 3

Job Opportunity : State Risk Assistant Director

The Division of Administration / Office of Risk Management has a vacancy. This job title has an assigned pay grade of AS-624. This position is within the Office of Risk Management (ORM), an ancillary agency of the Division of Administration (DOA) established by R.S.39 : 1527 et al. The responsibility of ORM, identified in RS 39 : 1535, is to manage all state insurance covering property and liability exposures, through commercial underwriters or by self-insuring. This requires the duty of managing all claims, including all tort claims made against the state or any state agency, whether or not covered by the Self-Insurance Fund. This does not include managing insurance or tort claims of higher education institutions exempted under state law. ORM also serves as the State of Louisiana public facilities sub-recipient representative for Federal Emergency Management Agency (FEMA) Public Assistance (PA) Grants Under subpart G. Title 44 Code of Federal Regulations (CFR), when designated by the Commissioner of Administration.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following :

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Two years of the required experience for the following minimum qualifications must have been at the supervisory level or above : Eight years of experience in accounting, auditing, financial operations, payroll, or banking; OR Six years of full-time experience in any field plus twenty-four semester hours in accounting plus five years of experience in accounting, auditing, financial operations, payroll, or banking; OR A bachelor's degree with twenty-four semester hours in accounting plus five years of experience in accounting, auditing, financial operations, payroll, or banking; OR A bachelor's degree in accounting, finance, business administration, management, economics, or statistics plus five years of experience in accounting, auditing, financial operations, payroll, or banking; OR An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics plus four years of experience in accounting, auditing, financial operations, payroll, or banking; OR Possession of a Certified Public Accountant (CPA) license plus three years of experience in accounting, auditing, financial operations, payroll, or banking. EXPERIENCE SUBSTITUTION : Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties : Directs Accounting Operations Administers duties and responsibilities of the Accounting Section, planning and directing all financial processes, functions, personnel and activities. Requires a thorough understanding of numerous accounting functions such as fund receipts and disbursements; budgeting and forecasting; procurement; employee travel; contract management; federal grants management; financial reporting; revenue and expenditure analysis; and specialized practices such as GASB accounting and reporting requirements for risk financing, reinsurance and other insurance issues. Evaluates internal control structure and identifies areas of financial and operational risk; establishes internal financial procedures and controls consistent with state laws, DOA policies and best practices. Formulates / revises and implements processes and procedures in response to changes with State laws and regulations, administrative policies and rules, risk management program insurance policies, Generally Accepted Accounting Principles (GASB) Statements and / or Guidelines, and ORM procedures and directives. Assigns duties and provides instruction, guidance and training to directly reporting employees. Reviews, analyzes and approves the Sections most complex work product and transactions that have significant financial impact to agency. Oversees the use of multiple complex and specialized systems. Provides guidance on complicated analysis and review procedures, fiscal monitoring processes and complex reconciliations to maintain the accuracy of data recorded within in multiple systems. Observes the analysis and tracking of claim costs and trends that support cash management. Coaches personnel on key accounting concepts and / or distinctive aspects of job duties to advance employee skills and knowledge. Serves as a purchasing and CBA card program approver, responsible for completing training and performing approver responsibilities defined in State and / or ORM policies and rules. Supports all state reviews and audits of card activities, and the formulation of responses to auditor / reviewer comments. Administers fiscal monitoring and performance plans and procedures relating to various large and complex contracts that service the State's risk management program. Develops procedures and provides training on fiscal activity related to federally funded disaster recovery grants from FEMA and the Office of Community Development, Disaster Recovery Unit (OCD-DRU) Community Development Block Grant (CDBG) for state property insured by ORM. Administers fiscal activities to ensure compliance with state and federal rules, regulations, and policies. Monitors the receipt of FEMA recoveries and CDBG grant recoveries. Oversees the tracking of payments and recoveries on grant projects, including documentation integrated into the TPA's claims system. Communicates with ORM Property Claims & Disaster and Recovery Unit and the disaster management consultants who deliver essential grant operational services. Directs the development and completion of the financial reports relating to grant funds, and maintenance of files and records, from obligation of PW through project completion and closeout. Serves as Point of Contact for the FEMA Grant System for annual renewal of Award Management (SAM) processes. Administers Budgets and Financial Reporting Supervise budget accountant and all budget planning activities of the agency, including meetings to gather input; the analysis of historical and current claims spending trends; and forecasting future revenues and expenditures. Directs the preparation of the formal budget request, participates in DOA / departmental meetings, responds to requests from the Office of Planning and Budget (OPB), and attends committee hearings of the legislature during budget deliberations. Manages systematic processes and activities involved in the implementation of ORM's authorized annual budget; initiates budgetary controls to monitor revenue and expenditure budget activities; identifies need for budget movements or amendments; and oversees preparation of routine cash reports, periodic status reports and year-end evaluation and reporting of budget performance. Serves as ORM's primary liaison with both OPB and the DOA Budget Unit. Directs the preparation of all agency expenditures / revenues financial reports. Collaborates with and advises Manager on assignment of reporting responsibilities to accounting staff members; oversees all planning and establishment of schedules and timelines for recurring reports; provides training where needed and conducts a final review of reports completed by staff members prior to issuance of complex financial reports or financial statements. Administers preparation of Office of Statewide Reporting & Accounting Policy (OSRAP) required annual financial report (AFR) and annual cost allocation report. Conducts a final review of work completed by Manager and staff members prior to submission. Directs the preparation of various informational reports, periodic or recurring management reports and / or other ad hoc reports requested for internal or external users; and reports prepared to comply with statutory reporting requirements related to insurance. As the principal contract monitor for the ORM Actuarial Consultant Contract, requests services, reviews actuarial opinions, reports and other work product; and ensures compliance with contract terms and evaluates performance under the contract for services related to statewide self-insured actuarial premium development. Directs the preparation of statistical calculations and reports, handled under the supervision and participation of Manager. This includes work to periodically review claim reserve valuations; and to complete calculations of Unallocated Loss Adjustment Expense costs included in the annual premium development processes. Works collaboratively with underwriting personnel who also work with and provide critical data to Consultants; and to research responses to client agency inquiries related to premium invoices. Provides training, oversight and support to accounting personnel in assignments and processes relating to a secondary accounting system maintained for line of Iinsurance reporting purposes. Monitors revenue activities maintained through a subsidiary structure in the same system. Oversees journal entries prepared to value claim reserves in secondary accounting system by line of insurance maintained for reporting purposes; and preparation of quarterly, or more frequent, internal financial statements. Facilitates and leads agency-wide processes that periodically update 5-year strategic plans, goals, objectives and performance measures for ORM programs. Develops and implements procedures for monitoring and reporting fiscal performance measures. Oversees quarterly reporting on LAPAS performance measures, as required. Serves as the ORM primary liaison with State Legislative Auditors on coordination of financial audits, on DOA Internal audits and on federal grant compliance audits. Confers with external and internal auditors, state, federal, and local officials regarding financial operations; exchanges non-routine information using good oral and written communication skills. Works with unit administrators on formulation of auditor responses when audit report recommendations and / or findings occur; coordinates all audit responses and reports; develops and oversee a tracking system to follow-up on findings of internal and external audits. Monitors compliance and responds proactively to all issues and programmatic changes to minimize audit findings. Provides consultation, technical assistance