Administrative Assistant

Overview

The Administrative Assistant will work for the associate deans and also work with the Administration Office when needed for specific tasks. The Administrative Assistant will be responsible for handling administrative tasks for the associate deans and faculty which would include typing, scheduling meetings, answering phones and other projects as assigned.

Responsibilities

Works directly with the Associate Dean for Academic Affairs and the other associate deans on a wide range of administrative tasks

Provides administrative and secretarial support to the associate deans and faculty including : Sorting mail, preparing letters for signature, typing, answering phones, proctoring, and other tasks as assigned

Maintains daily calendars for the associate deans including scheduling appointments

Maintains records and files for all work performed for the associate deans

Assists the Executive Assistant to the Dean with ordering office supplies, completing requisitions as part of the purchase order system, and coordinating catering requests for the Dean's Suite

Works with all departments at the Law Center

Performs other duties and completes projects as assigned

Qualifications

Education / Experience

Bachelor's Degree preferred.

Experience as an administrative assistant preferred.

Knowledge / Skills / Abilities

Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook

Highly energetic organized and efficient with a “get things done” attitude.

Fast, yet a detail-oriented and accurate worker.

Entirely dependable : Completes tasks assigned; knows how to keep the associate deans updated as to progress or completion; knows when to raise issues requiring the Associate Deans' guidance or intervention.

Discreet ability to keep sensitive information confidential.

Ability to problem solve and exhibit a positive attitude.

Strong verbal, written, and interpersonal communication skills with the ability to work effectively with people at all levels.

Outstanding ability to manage multiple priorities.

Strong organizational skills and attention to detail.

Proven ability as a team player

Strong analytical skills and project management skills.

PC expertise required

Knowledge of Canvas a plus.

Travel

• As needed for events / programs

Working Conditions

Extensive time sitting and working on the computer

Able to lift up to 5 lbs.

Maximum Salary

USD $50,000.00 / Yr.

Minimum Salary

USD $40,000.00 / Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes :

Full range of Health Plans

Medical Plans (choice of EPO, PPO, High Deductible HSA)

Flexible Spending Accounts (FSA)

Dental Plans (PPO & HMO) and Vision Plan

Dependent Care and Transit Programs

Life Insurance, AD&D and Voluntary Supplemental Life Insurance

Short-term and Long-term disability programs

Retirement Plan (403b) - matching contribution up to 5% for eligible / enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

Employee Assistance Program

Early-Release Fridays (upon approval)

Generous Paid Time Off

Vacation, Sick Leave, Personal Leave & Floating Holiday

Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

Job Locations US-NY-Central Islip

ID 2025-12573

College TUNY - Touro Law Center

Position Type Full-Time

Schedule Shift Sunday (5.5 hours hours vary); Monday-Thursday 9am to 5 : 30pm

Hours Per Week 36.5

Travel As needed

Category Administrative / Office Support

FLSA Status Non-Exempt

Location : Country US