Administrative Assistant/Recruitment Firm

Administrative Assistant Opportunity

Are you looking for an opportunity to join a team that makes a real difference? Do you want to be part of a collaborative team that protects and strengthens communities and businesses? If you are looking for all these opportunities and more, then DaMar Staffing is the right fit for you.

We are seeking the best and brightest talent to help us take our organization to the next level. We offer a stimulating work environment with a growth-oriented dynamism. Our compensation and benefits package is competitive, to encourage happy and motivated employees.

DaMar Staffing Solutions of Indianapolis ("DaMar") is a premier boutique recruitment firm offering full-service contingency base solutions for administrative and professional level staffing for all industries. The Administrative Assistant is responsible for a variety of skilled administrative and clerical support work to support the office.

Responsibilities (other duties as assigned) 80%:

• Greet visitors, answering phones, returning calls, arranging appointments, preparing meeting minutes, copying, mail responsibilities, managing management schedules as needed
• Data entry responsibilities including inputting candidate and client information into the CRM system.
• Confirm candidate interviews daily and update internal tracking sheet of candidate status (i.e. interview, NCNS, reschedule)
• Code and file candidate files that are considered "dead files"; record keeping
• Complete candidate references checks; set up candidate assessments and update in the system as needed
• Call and complete candidate, employee, client update calls to ensure we have the right contact information and to have up-to-date status information, problem solve as needed
• Help decorate the office for special events, assist with planning of employee appreciation events, hand write thank you notes to clients and candidates; assist with social media responsibilities
• Assist with scheduling quarterly or annual client reviews
• Actively participate in networking groups and other business and community programs to increase skill knowledge.
• Assist with special projects as assigned

Candidate Scheduling 20%:

• Contacting and responding to candidates according to recruiter needs, asking questions necessary to pre-qualify candidates and schedule candidates for face2face interview in the office.
• As needed duties: reviewing resumes, completing various screening efforts and go over first day logistics with temporaries, etc.

Requirements:

• Bachelors Degree preferred but not required
• 1 to 3 years of experience in customer service
• Proficient with Microsoft Office Suite, Internet and Email.
• Must be energetic, detail-oriented, organized, highly motivated and self-directed individual with ability to prioritize and work efficiently in a dynamic, fast-paced environment.
• Excellent communication, troubleshooting and negotiating skills; including ability to cold call, make in-person sales calls and presentations.
• Starting salary up to $30k plus performance incentives; M-F 8:30 am to 5:30pm; additional hours may be required in order to successfully do job