Administrative Assistant - PD

Administrative Assistant - PD

The City of Seabrook's Public Safety Department is seeking a detail-oriented and customer-focused Administrative Assistant to help support our police operations and ensure the smooth day-to-day flow of information. If you enjoy organization, communication, and making a difference behind the scenes, this is the role for you!

Why You'll Love This Job

Meaningful Work : Support the Public Safety team by managing important administrative functions that help protect and serve the Seabrook community. Team Collaboration : Work closely with officers, staff, and the public to ensure efficient operations and timely communication. Professional Growth : Build your skills in office administration, records management, and customer service in a professional municipal environment. Positive Environment : Join a supportive, mission-driven team that values integrity, efficiency, and service excellence.

What You'll Be Doing

Records and Requests : Research, compile, and process record and court requests; manage correspondence through email systems such as JustFOIA and Crash Report.

Documentation and Reports : Assist with expunctions, prepare and maintain accurate records, and support documentation for department files.

Financial Support : Code invoices, track expenses, and ensure accuracy and compliance with budget allocations.

Customer Support : Answer phones, respond to inquiries, and provide helpful guidance to the public and staff.

Administrative Support : Coordinate communications, maintain office files, and perform additional administrative duties to keep the department running efficiently.

What You Need to Succeed

Education : High school diploma or GED equivalent.

Experience : At least one (1) year of prior administrative or office experience.

Skills & Abilities :

Strong organization and time-management skills.

Excellent written and verbal communication abilities.

Proficiency in Microsoft Office and standard office equipment.

Ability to handle confidential information with discretion.

Comfortable working in a fast-paced environment with frequent interruptions.

Work Environment : This position is primarily office-based and may occasionally involve time in a stockroom setting. The role requires sitting, standing, and using standard office equipment for extended periods.