Manager, Event Services

Manager, Event Services

West Texas A&M University

Jbk Student Center

$2,964.00 monthly

Canyon, Texas

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to :

West Texas A&M University : Human Resources Benefits

All posted positions are subject to budget approval.

General Summary :

The Manager of Event Services will oversee Event Services and the student staff involved in that operation. Consult with event planners (students, staff, faculty, and visitors) to clarify / confirm space requests that are submitted and ensure all details are accurate. Receive and process space requests from student groups, departments, and external groups by electronic format, in person, or by phone. Will make recommendations for procedure implementation. The Event Coordinator will oversee the promotion and publicizing of special events.

Responsibilities :

• Oversees Event Services and the student staff.
• Consults with event planners to clarify / confirm space requests submitted and ensure all details are accurate.
• Receives and processes space requests from university groups and external groups for the Jack B. Kelley Student Center, Outdoor Lawn Areas, J.A. Hill Chapel, Alumni Banquet Facility, non-athletic events at the First United Bank Center, Buffalo Stadium, and events occurring in academic classrooms on campus.
• Ensures that all information is inputted and completed into 25Live for all reservations.
• Recruits, trains, schedules, supervises, and evaluates all employees involved in Events Services and provides on-site customer liaison support during events as needed.
• Develops, manages, and oversees facilities and event calendars.
• Negotiates costs and develops contracts with clients.
• Administers insurance documents and waivers of liability.
• Develops event-related and procedures and oversees reporting to University and external clients.
• Oversees the website design, promotion and placement of stories with appropriate print / electronic media for the advancement of campus community. This includes social media ventures such as Facebook, Twitter, Instagram, YouTube, and utilizing search engine optimization.
• Makes recommendations for procedure implementation.
• Helps maintain and coordinate the centralized events calendar for the campus.
• Aids in promoting campus community through planning and publicizing special events with appropriate print / electronic media.
• Assists in managing the JBK Information Desk and assists in supervision of student team members.
• Assists in overseeing the student center petty cash and credit card transactions / compliance.
• Aids (in conjunction with the business office) in ensuring that money is handled in conjunction with University procedures.
• Reconcile Event Services budgets monthly and collects all accounts payables for the department.
• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be complete list of tasks and functions. General office responsibilities and other duties may be assigned.

Necessary Qualifications :

Preferred Qualifications :

Applicant Instructions :

Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.

Equal Opportunity / Veterans / Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.