Administrative Assistant (North Huntingdon)

Reporting to the General Manager, the Administrative Assistant role is responsible for overseeing and coordinating various administrative tasks such as managing office supplies and equipment, handling internal & external correspondence, scheduling appointments, maintaining records / files and business systems, and providing support to staff and visitors. In addition, this role is key to ensuring the efficient operation of daily activities, assisting in organizing meetings and events, and supporting cross-functional teams in executing key daily business functions. Excellent organizational skills, attention to detail, and effective communication are essential for success.

Key Responsibilities :

Cross-Functional Team Operational Support

• Receive customer purchase orders and enter into ERP / MRP system
• Review vendor packing lists, match to purchase orders, and enter received orders
• Issue parts for production in ERP / MRP and generate work orders for manufacturing
• Create shipping documents and schedule carriers for finished orders
• Create customer invoices and issue to customers after shipment
• Processes POs and shipments via ERP / MRP and other required business systems
• Support bookkeeping tasks to track vendor and customer payments
• Collaborate with the Finance and HR functions to ensure execution of business tasks

General Administrative Duties

Special Projects / Initiatives

Specialized Knowledge