Administrative Assistant - Warehouse Nights

Job Description

Job Description

Position Overview :

We are seeking a detail-oriented and dependable Night Administrative Assistant to join our team. This role is critical in ensuring the timely and accurate preparation, processing, and distribution of invoices and delivery documentation. The ideal candidate will thrive in a fast-paced environment and be comfortable working overnight shifts.

Key Responsibilities :

Prepare and organize all necessary paperwork for daily driver routes to ensure efficient delivery operations

Utilize internal systems, including DAC and Pick Right , to track, manage, and process invoicing data

Accurately verify and match bundle counts to individual store orders and corresponding invoices for correct billing

Print delivery manifests and invoices, resolving any printing issues promptly to avoid delays

Review and confirm accuracy of all invoices prior to final processing

Insert required supplementary paperwork or documentation with each invoice package as needed

Scan and process all outgoing bundles in preparation for truck loading

Handle processing and documentation for all FedEx and UPS orders

Maintain a clean and organized work environment by performing light housekeeping duties as required

Comply with all company safety, health, and quality standards and procedures

Qualifications :

High attention to detail and accuracy

Strong organizational and time management skills

Comfortable using computerized inventory and invoicing systems

Ability to work independently and efficiently during overnight hours

Prior experience in a warehouse, shipping, or invoicing role preferred

Hours :

Monday - Friday 12a-830a