Department AdminAVA Consulting • Ann Arbor, MI

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Department Admin

AVA Consulting • Ann Arbor, MI

30+ days ago

Job type

Full-time

Job description

JOB ID : TYARD

Job Title : Department Admin

Duration : M+

Location : Ann Arbor, MI -

Company Background :

Our client, a major employer in the area, is looking for a Department Admin to be part of its team in its North American operations.

Description :

Skills / Duties and Responsibilities;
General administrative support duties for PTT Department, working collaboratively with GM, Dept TM's and collaborating with other PT Div. Admins. Duties include but are not limited to :

Personnel Support

New hire setup / preparation (incl. desk setup, required access, and general onboarding support) for TM's, CP's and resident Japan-Staff

Maintaining Dept. organization chart (with GM)

Maintaining Evacuation List for team members in , , and Evaluation buildings.

Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)

Budget Management (Direct Funding, Indirect / Operations Budget & Capex)

Indirect / Operating Budgets

Attend budget meetings as required. Monthly status reporting to GM / PTT Mgrs

Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures.

Monthly accrual preparation and submission.

Budget corrections (reclasses) – preparation & submission of correction request.

Direct Budget (Annual Job Requests)

Gather and compile JRN support requests, compare to forecasted numbers and take action to resolve discrepancies.

Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals.

Capital Budget

Working collaboratively with project leads, input POR's and track status.

Assisting annual FADAR (Fixed Assets) maintenance activities

General

Meeting arrangement and setup (, weekly, monthly department meetings, department events).

Assisting in coordinating Exec / Guest / Japan Visitor tours

Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements)

Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions.

Arranging travel as required through Client's travel agency.

Occasional mail distribution

Other

Assisting PTT GM & Managers in Special Projects as required.

Cross-company communications at all organizational levels to support department operations and problem resolution.

Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required.

Knowledge Capture / IT Systems - Assist in maintenance and occasional data storage / restructuring activities.

Requirements and Qualifications :

years of general office / department support experience.

Excellent verbal, written, interpersonal and customer service skills.

Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint.

Knowledge / proficiency with SAP / Ariba is strongly preferred

Strong accounting / financial background would be a plus

Strong ability to work independently and collaborate with other team members

Ability to effectively communicate with team members at all levels within the Client organization

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Admin • Ann Arbor, MI

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