Office Assistant

Job Description

Job Description

We are looking for a dedicated Part Time Office Assistant to join our team on a long-term contract basis in New York, New York. This part-time position requires someone who is detail-oriented, organized, and capable of managing daily office operations efficiently. The role involves handling administrative tasks, maintaining office supplies, and ensuring smooth day-to-day functionality.

Responsibilities :

• Manage mail-related tasks, including sorting, scanning, sending physical documents, and verifying incoming items.
• Maintain and stock the office pantry with coffee, snacks, and supplies, ensuring items are organized and readily available.
• Coordinate supply orders, unpack deliveries, and organize materials for events and general office use.
• Assist with visitor management by working with the building supervisor to register guests in the system.
• Support office events by counting and organizing collateral, ordering necessary materials, and arranging catering.
• Perform document-related tasks such as scanning, organizing files, and maintaining mailing lists.
• Travel to the office 1-2 times per month to provide on-site support for office operations.
• Collaborate with team members to ensure all administrative needs are met promptly and efficiently.
• Monitor inventory levels and place orders to replenish office supplies as needed.
• Provide general support to ensure the office runs smoothly and meets operational goals.
• Proficiency in Microsoft Office Suite, including Word and Excel, is required.
• Strong organizational skills and attention to detail are essential.
• Experience in ordering and stocking office supplies.
• Ability to handle mail-related tasks such as sorting, scanning, and mailing.
• Familiarity with managing catering and event-related activities.
• Excellent communication skills for assisting visitors and coordinating with building staff.
• At least one year of experience in a similar administrative or office support role.
• Ability to commute to the office in New York 1-2 times per month.