Master Planner Scheduler Federal Facilities

POSITION SUMMARY

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Under limited supervision, the Facilities Master Planner/Scheduler is responsible for coordinating, planning, and scheduling maintenance work orders using the Maximo Enterprise Asset Management System (EAM). Employees in this job class ensure the most efficient and effective execution of preventative and planned maintenance activities, often collaborating with other teams and stakeholders. This job class requires knowledge of analyzing work requests, developing work schedules/job plans, critical spares lists, and the Master Equipment list, ensuring materials are available, and tracking work order progress.

TYPICAL DUTIES:

1. *Proficiently utilizing the Maximo EAM system for work order entry, scheduling, and reporting.2. *Analyzing incoming work orders, prioritizing tasks, and assigning them to the appropriate teams.3. *Creating weekly and daily schedules for maintenance activities, considering resource availability and deadlines.4. *Ensuring necessary parts and supplies are available for planned maintenance activities, often managing inventory levels.5. *Maintaining the integrity of the maintenance program, including PM checklists, schedules, and compliance reports.6. *Working with maintenance supervisors, production staff, and other stakeholders to ensure smooth and efficient operations.7. *Identifying recurring maintenance problems, recommending solutions, and implementing improvements to streamline processes.8. *Monitoring key performance indicators (KPIs) for the maintenance department and identifying areas for improvement.9. *Run and revise daily reports, including forecasting data, logistics, inventory cost levels and turnaround times.10. *Interact with internal and external customers to facilitate, identify and schedule work requirements.11. *Compile and record production of facilities and customer data.12. *Coordinate, control, and schedule work, including processing work requests, work authorization documents, and support services.13. *Review and conduct inspections of files and database entries to ensure all documents are current, accurate and complete.14. *Maintain logs of requirements and date and provide coordination of data for various customers and systems.15. *Research and update asset records to reflect manufacturer system recommendation and/or requirements.16. *Provide internal customer training sessions for process requirements.17. *Use customer portal system to manage the coordination of work order approval, as applicable to customer contracts.18. Perform other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:

• Three to five years’ work experience.• Strong organizational and communication skills.• Ability to manage multiple tasks and priorities effectively.• Familiarity with the Enterprise Resource Planning (ERP) or Computerized Maintenance Management System (CMMS).• Proficient in written and oral communication, with strong vocabulary, spelling, grammar, and punctuation skills, using appropriate English.• Ability to respond to questions and requests and make presentations.• Computer literacy to use business software, the internet, and enter/retrieve data.• Demonstrated customer service, problem solving, common sense, and analytical skills.• Human Relation skills to build effective relationships with internal and external customers.• Mathematical skills to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.• Ability to establish priorities and solve a wide range of business problems.• Flexibility to respond to changing work priorities and handle numerous projects simultaneously.

EDUCATION REQUIREMENTS:

High School Diploma or GED

CERTIFICATES OR LICENSES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Valid Driver's License

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance.• Sitting.• Viewing computer screen.• Keyboarding.• Answering phone/radio/making calls.• Maneuvering in and around the worksite.• Standing and walking.• Bending, kneeling, squatting and stooping.

WORK ENVIRONMENT:

Work is performed in a business office environment with limited privacy and exposure to noise from others conducting business on the telephone. Occasionally requires work in semi hazardous areas and exposure to outdoors. Limited travel is required. Employees may be required to work in excess of 8 hours in a day and/or 40 hours per week.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

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