Public Records Specialist Document Imaging Specialist

Job Description Summary

Department - Recorders Office

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type : Classified

Job Classification : 5843 - Document Imaging Specialist

Salary Grade : 4

Pay Range

Hiring Range : $19.16 - $22.51 Per Hour

Pay Range : $19.16 - $25.86 Per Hour

Range Explanation :

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

Pay Range is the entire compensation range for the position.

The Document Imaging Specialist converts manual records and other materials into electronic and microfilm images by use of computers scanners and microfilming equipment and performs operator-level maintenance servicing and repairs of associated equipment. This classification is used exclusively by the Recorders Office.

Essential Functions :

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

Prepares and processes documents records and materials for electronic imaging and microfilming;

Microfilms documents and other media according to standards and maintains required records of microfilming and related activities;

Preserves permanent documents using high tech digitizing processes;

Performs image quality control tests and modifies image files and replacing missing or corrupted images as needed;

Performs redaction of confidential information within recorded documents in accordance with applicable Arizona Revised Statues;

Troubleshoots and perform corrections of electronically recorded documents using automated information systems and applications;

Trains staff in the preparation of records for scanning digitizing cleaning and microfilming;

Researches documents to verify accuracy of information before indexing to corresponding documents within database for future reproduction;

Performs operator-level servicing and scheduling of maintenance of equipment used for digitizing scanning microfilming and other peripheral equipment;

Prepares verifies scans and indexes mylar maps using an industrial sized map scanner;

Prepares verifies and archives voting materials and retrieves archived records for disposal in accordance with records retention schedules and other applicable guidance;

Enters file / file box location / disposition information into manual and automated systems to assure accurate tracking;

Prepares and submits routine and special activity inventory and disposition reports;

Performs data entry as required.

Minimum Qualifications :

Two years of experience with Pima County as an Office Support III or other clerical support classification which included at least six months of experience in either (a) preparing County-specific documentation for imaging of records and / or archiving of records or (b) researching imaged or archived materials for specific records.

OR :

One year of work experience with Pima County as an Administrative Support Specialist or other administrative paraprofessional level class with at least six months experience in either (a) preparing County-specific documentation for imaging of records and / or archiving of records or (b) researching imaged or archived materials for specific records.

OR :

Two years of work experience preparing and processing documents records and / or other materials for electronic imaging and microfilming.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.) :

Minimum two (2) years experience providing customer service to the public and outside agencies.

Minimum one (1) year experience with manipulation of image files such as JPG TIFF etc. using software tools.

Minimum one (1) year experience in recording document transactions in a County Recorders office per Arizona Revised Statues.

Experience with / knowledge of records management Arizona revised statutes and policies and procedures governing public records requests.

Minimum one (1) year experience in records management microfilming and / or scanning procedures.

Minimum one (1) year experience with Microsoft Office Suite including Word Excel Teams and Outlook.

Selection Procedure :

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated / scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments / testing may be required as part of the selection process.

Supplemental Information :

Licenses and Certificates : Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems.

Physical / Sensory Requirements : Physical and sensory abilities will be determined by position.

Working Conditions : Working conditions will be determined by the position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.

Required Experience :

IC

Key Skills

DRG,Acute Care,Adobe Acrobat,ICD-10,Records Management,Technical Writing,Clinical Documentation Improvement,Documentation Review,Sharepoint,cGMP,Document Management Systems,Document Management

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 19 - 22