Operations Coordinator

Job Description

Job Description

Job Description : Operations Coordinator (Right Hand to COO)

Position Overview :

Were hiring an Operations Coordinator to serve as the right-hand to our Chief Operating Officer at a fast-paced boutique firm. This is not a traditional assistant role its a dynamic, hands-on position for someone who thrives on solving problems, staying organized, and keeping operations running smoothly. Youll support internal functions across HR, finance, IT, and vendor management, acting as an extension of the COO to ensure nothing falls through the cracks.

Key Responsibilities :

• Administrative & Executive Support : Help manage the COOs calendar, meetings, and internal communications. Keep SharePoint organized and ensure tasks and follow-ups are tracked and completed.
• Operations & Office Management : Coordinate inventory, supplies, vendor relationships, and building maintenance. Liaise with IT support and help troubleshoot basic tech issues.
• HR & Benefits Administration : Assist with onboarding, employee records, and benefits coordination (AFLAC, 401k). Support payroll processing and ensure updates are accurately reflected.
• Bookkeeping & Financial Support : Use QuickBooks Online to process invoices, expenses, and basic financial reports. Work with external accountants and help maintain accurate records.
• Insurance & Compliance : Track corporate and property insurance policies, renewals, and documentation. Support compliance filings and administrative tasks.
• Problem-Solving & Coordination : Jump in to resolve issues quickly and efficiently. Whether its a vendor delay or a scheduling conflict, youll help find solutions and keep things moving.

Qualifications and Skills :

Why This Role Is Exciting :

Youll work directly with a hands-on COO who moves fast and expects excellence. This is a chance to learn every facet of business operations and grow into a more senior role over time. If youre someone who gets things done, thrives on variety, and wants to make a real impact this is the role for you.

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